Executive Administrative Assistant

We are seeking a highly organized Administrative / Executive Assistant to join our dynamic team. This unique position combines project coordination, office management, and executive-level administrative support.

Key Responsibilities

Project Management

• Apply basic project management principles to monitor company projects and ventures.
• Prepare, maintain, and report project information for affiliated entities.
• Coordinate contribution requests and maintain contribution databases.

Administrative Support

• Serve as backup for the Executive Administrator supporting the VP and Executive team.
• Manage inbox/outbox, phone calls, and document flow for senior leadership.
• Manage executive calendars, travel arrangements and expense reports.
• Provide support for special assignments and assist other team members when required.

Office Management

• Order and maintain office supplies.
• Ensure reception coverage and smooth office operations.

Qualifications

• Experience: 5–7+ years of administrative support, with strong Executive Assistant experience.
• Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and interpersonal tact.
• Personality Fit: Self-starter, professional, adaptable, and comfortable supporting busy executive team.

Excellent benefits: Medical, Dental, Vision, 401K, PTO

“Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”