Facilities Coordinator

The Walker Art Center empowers people to experience the transformative possibilities of the art and ideas of our time and to imagine the world in new ways. In our over 125-year history, we have become one of the most celebrated art museums in the country, and we are known for our innovative presentations and acclaimed collections of contemporary art across the spectrum of the visual, performing, and media arts.

The F acilities Coordinator is a hands-on member of the Operations team responsible for the physical setup, breakdown, movement, and maintenance support required to keep Walker spaces safe, functional, and ready for staff, visitors, programs, and events. The role performs event and meeting room setups, moves furniture and equipment, completes basic maintenance and troubleshooting, conducts routine inspections, and responds to day-to-day facility needs. This position works closely with the Facilities Manager and other teams and requires regular physical activity, flexibility, and a strong attention to safety and detail.

WHAT YOU GET TO DO  

Event and Space Setup:

• Set up and take down event, meeting, program, and staff spaces according to floor plans, event needs, and safety requirements.
• Move, arrange, and store tables, chairs, staging, barricades, podiums, signage, coat racks, and other furniture and event equipment.
• Prepare spaces before events and return spaces to standard configuration following events, including cleaning up materials and ensuring equipment is properly stored.
• Complete office moves, desk and furniture setups, workstation configurations, and other physical space changes as assigned.
• Support loading, unloading, receiving, and internal movement of supplies, furniture, equipment, and event materials.
• Respond to last-minute event and operational needs and adjust setups quickly and safely when plans change.
• Attend regular programmatic and event planning meetings to understand upcoming event schedules, agendas, room configurations, and setup and breakdown needs, and translate those requirements into effective physical setups.

Facilities and Basic Maintenance:

• Perform basic maintenance and minor repairs such as replacing light bulbs, tightening hardware, assembling furniture, making simple adjustments, and addressing other routine facility issues within the scope of the position.
• Conduct routine walkthroughs and inspections of offices, public spaces, staff kitchens, meeting rooms, storage areas, and building equipment; identify and report repair, safety, or maintenance needs.
• Troubleshoot basic furniture, fixture, equipment, and workspace issues and escalate more complex repairs to the Facilities Manager or appropriate vendor.
• Maintain organized storage areas and ensure tools, furniture, event equipment, and supplies are returned to designated locations and kept in usable condition.
• Assist with routine preventive maintenance tasks and vendor access as directed by the Facilities Manager.
• Support basic building operations, including monitoring facility conditions and responding to spills, obstructions, room readiness issues, and other immediate operational needs.

Operational Support:

• Work collaboratively with Facilities, Security, Visitor Experience, Events, Performing Arts, and other departments to complete physical setup and facility support needs.
• Assist with inventory, organization, and restocking of facilities, office, and event supplies.
• Follow established safety procedures, setup plans, equipment-use practices, and instructions from the Facilities Manager.
• Help identify practical improvements to room setups, storage, equipment use, and day-to-day facility operations.
• Work a flexible schedule as needed to support events and building operations, including occasional evenings and weekends.

WHAT WE NEED IN YOU 

Minimum Requirements

• 1-2 years of experience in facilities, event setup, building operations, maintenance, moving, hospitality operations, or a similar hands-on role is preferred.
• Demonstrated ability and willingness to perform physically active work throughout the workday.
• Ability to follow floor plans, setup diagrams, written instructions, and verbal directions with strong attention to detail.
• Comfort using basic hand tools and performing minor maintenance and troubleshooting tasks.
• Strong safety awareness and good judgment when moving furniture, using equipment, and working in active public and event spaces.
• Flexibility and ability to quickly adjust to unusual, unexpected, or time-sensitive needs.
• Reliable, team-oriented communication skills and a service-focused approach to working with colleagues and event partners.
• Ability to independently complete assigned tasks, identify when additional assistance is needed, and follow through to completion.
• Able to work a flexible schedule, including occasional weekends and evenings.
• Experience working in the arts community and/or interest in contemporary art is a plus.
• Must possess a commitment to fostering a culture of radical hospitality with a focus on racial equity, inclusion, and access.
• Either possess or have willingness to earn a “2nd Class C” Boiler License or higher.

PHYSICAL DEMANDS  

• Regularly stand and walk for extended periods and frequently bend, stoop, squat, kneel, reach, climb stairs, and work in a variety of indoor and outdoor spaces.
• Regularly lift, carry, push, and pull furniture, equipment, and materials weighing up to 50 pounds; heavier or awkward items are moved with appropriate equipment or team assistance.
• Frequently move tables, chairs, carts, staging components, boxes, supplies, and other event or facility equipment.
• Use ladders or step stools and basic hand tools as appropriate for routine setup and maintenance tasks.
• Maintain the physical stamina to perform repeated setup and breakdown tasks and to work extended or nonstandard hours for certain events.

JOB SPECIFICATIONS This position is considered full-time (35 hours per week), non-exempt. As a non-exempt position, it is eligible for overtime pay. The compensation for this role is $23.00-25.00 hourly.

BENEFITS : Medical, dental, and vision insurance; 403(b) retirement plan with employer contribution; paid vacation, sick time, and holidays.

This position is not eligible for relocation assistance. 

All applicants must be eligible to work in the United States without the need for employer sponsorship.

Walker’s DEI commitment  The Walker is committed to being an employer with a staff who, at all job levels, reflects the rich diversity of the communities and audiences we serve. We are dedicated to ensuring inclusion and equity in all our employment practices. We deeply value and welcome all the unique lived experiences in our applicants and encourage anyone meeting the minimum requirements to apply.

Recruitment Timeline  All positions are open until filled. 

E-Verify Participation Notice  Walker Art Center participates in E-Verify to confirm the identity and employment eligibility of all persons hired to work in the United States.

For more information, please review the following notices: