Fiscal Assistant III

Fiscal Assistant III

Job no: 540202

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Dentistry

Department: 34170100 - DN-RESTORATIVE DENT GEN DEPT

Classification Title:
Fiscal Assistant III

Classification Minimum Requirements:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:
[45%] - Responsible for creating and maintaining purchase orders and contracts. Process invoices for services, goods, etc. Obtain quotes for assets (including attractive assets), research equipment and supplies. Responsible for financial reconciliation at tier 1. Ensure all expenditures are in compliance with federal, state, UF, and sponsoring agency guidelines according to fund source. Reconcile P-card charges and review and approve P-card charges for graduate clinics and research and administrative staff. Research, analyze, and resolve transaction problems on all accounts. Develop and monitor budgets. Prepare financial summaries and reports. Process Visa and attorney fees (create invoices, submit check requests, and track payments). Responsible for vendor set-up and maintenance.


[40%] - Coordinate travel arrangements, process travel authorizations and expense reports for faculty, staff, and visitors. Process generic employee reimbursements. Receive and process departmental expenditure and travel request forms (verify professional development funds are available, identify other funding sources as applicable, reroute requests if needed, forward for approval, maintain spreadsheet). Create departmental fiscal forms/systems. Maintain departmental computer inventory. Responsible for department daily/annual asset management. Process honorariums. Liaise between outside vendors and the UF Foundation as needed.

[10%] - Responsible for department grants management, both pre-award and post-award. Liaise between faculty and research administration during proposal development and submission. Ensure project expenditures are allowable and provide proper justification, follow-up with faculty and research administration as appropriate. Assist faculty with progress reports, center reports, and close-out documents as needed. Prepare and submit department annual space report.

[5%] - Serve as back-up to coworkers. Cross-train with department and college staff as needed. Attend meetings as appropriate. Perform other related duties (as assigned).

Expected Salary:
$25.64 - $26.76/per hour

Benefits:

The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family's needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life's challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers!

Explore UF's plethora of benefit options here: TEAMS Benefits

Required Qualifications:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:
EDUCATION & TRAINING: Bachelor's degree

EXPERIENCE:
-Experience with budget management, accounts payable, financial and accounting systems
- Experience in a university environment (sufficient to make informed judgments about priorities of problems to be bring to the supervisor's attention)

KNOWLEDGE:
-Working knowledge of UF policies and procedures

SKILLS
- Excellent communication skills
- Strong computer skills in PeopleSoft, Word, Excel, Outlook, PowerPoint, and Adobe

ABILITIES
- Ability to work in a rapidly changing work environment
- Ability to plan, prioritize, organize, and coordinate work assignments with an acute attention to detail
- Ability to work on multiple assignments simultaneously
- Ability to work under pressure and meet multiple deadlines
- Analytical problem-solving capabilities; ability to identify/analyze problems quickly and develop solutions that best meet the objectives of the department and clinics
- Ability to take initiative in solving problems
- Ability to make good judgments
- Ability to project a positive/professional attitude at all times
- Ability to create and/or maintain databases
- Ability to maintain and organize filing systems and records
- Ability to work independently
- Ability to establish and maintain effective working relationships with others

PHYSICAL QUALIFICATIONS: Ability to sit for extended periods

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume. This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 11 Jun 2026 Eastern Daylight Time

Applications close: 18 Jun 2026 Eastern Daylight Time

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