Administrative Operations Manager (Onsite)

Administrative Operations Manager (Onsite) We are seeking an experienced Administrative Operations Manager to lead and optimize administrative operations within our manufacturing facility. This role is critical to ensuring efficient office processes, strong document control, and seamless support for plant leadership and cross-functional teams. You will oversee administrative staff, manage facility services, support compliance and audits, and serve as a central hub for communication, logistics, and site coordination. This position plays a key role in maintaining operational discipline, cost efficiency, and a well‑organized, high‑performing workplace. What You’ll Do Administrative Operations Lead and manage all administrative functions within the facility Establish and improve administrative processes and workflows Provide timely support to plant leadership and cross‑functional teams Develop and enforce administrative policies and procedures Document Control & Compliance Oversee document control for SOPs, work instructions, and controlled documentation Ensure proper version control, approvals, and distribution Maintain audit‑ready documentation aligned with quality standards (ISO, internal, and customer audits) Support internal and external audit activities Facility & Office Services Manage facility services including maintenance, cleaning, utilities, and supplies Oversee vendor relationships and service contracts (janitorial, security, office equipment, etc.) Coordinate workspace planning and office layout Ensure compliance with workplace standards in partnership with EHS Cross‑Functional Coordination Support onboarding logistics (workspace setup, system access, documentation) Coordinate internal communications, meetings, and executive support Assist with implementation of company initiatives at the site level Arrange travel for employees, candidates, and visitors Data & Reporting Prepare reports, presentations, and operational summaries Maintain training, compliance, and facility records Budget & Cost Management Identify cost‑saving opportunities without impacting operations Monitor vendor performance and contract compliance What We’re Looking For Bachelor’s degree in Business Administration, Operations, or related field (or equivalent experience) 5–10+ years of administrative or office management experience in a manufacturing environment (required) Proven experience managing teams and working cross‑functionally Familiarity with ERP systems (e.g., SAP) and document control systems Strong organizational, process management, and problem‑solving skills Excellent leadership and communication abilities High attention to detail, especially in compliance and documentation Ability to manage multiple priorities in a fast‑paced environment Proficiency in Microsoft Office (Excel, Word, PowerPoint) Primarily office‑based within a manufacturing facility Ability to work at a computer for extended periods Comfortable in a fast‑paced, growing organization Up to 25% travel may be required Additional Information Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1, E-3, TN status, or I-485 job portability or similar immigration processes. We are an Equal Opportunity Employer and celebrate diversity, fostering an inclusive workplace where all employees thrive. #J-18808-Ljbffr