Full Charge Bookkeeper

Job Title: Full-Charge Bookkeeper Company: Premier Multi-Sector Restoration & Construction Firm Location: Central Long Island / Nassau County Area (100% Onsite) Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch break) Employment Type: Full-Time Compensation: $60,000 – $65,000/year (with structured 30/60/90-day review ladder for performance-based salary increases) About the Company We are a well-established, multi-sector specialty contractor with over a decade of continuous growth, serving commercial and residential clients in emergency restoration, remediation, environmental services, and specialized construction. Our office culture emphasizes professional autonomy, direct collaboration, and trust—empowering team members to fully own their workflow in a modern office setting where every employee receives their own dedicated, private office space. Position Overview We are expanding our finance department and seeking an organized, detail-oriented Full-Charge Bookkeeper to lead complex, project-based financial workflows. Reporting directly to the Finance Manager and working in close coordination with executive leadership, you will take full ownership of a portfolio of 40+ active project billing accounts. This role serves as the central bridge between finance, field operations, and external partners—managing financial lifecycles from job-cost setup and subcontractor billing to milestone billing, change orders, and collections. Key Responsibilities Full-Cycle Project Billing & WIP: Oversee project billing schedules, change orders, and Work in Progress (WIP) tracking across diverse industry accounts (construction, commercial, environmental remediation). Reconcile billing timelines with project milestones and trade starts. Accounts Receivable & Collections: Supervise post-project collections, verify contractual terms, and lead direct, professional client outreach via phone, email, and messaging. Accounts Payable & Payment Processing: Manage contractor/subcontractor invoice intake, match approvals with project managers and sales leads, code job costs accurately, and prepare digital payment batches (approx. 90% ACH) for executive release. Cross-Departmental Collaboration: Facilitate seamless communication across field operations, sales teams, subcontractors, and end clients to resolve discrepancies and keep cash flow aligned. System Management & Migration: Maintain clean, audit-ready job ledgers in QuickBooks Online and participate in an upcoming enterprise workflow transition to Salesforce. Utilize internal platforms for communication and performance tracking. Qualifications & Requirements Software Mastery (Must-Have): Minimum 3+ years of hands-on experience using QuickBooks Online in a high-volume, project-based environment. Work History: Minimum 2–3+ years of dedicated full-charge bookkeeping or project accounting experience (demonstrated track record of job stability is strongly preferred). Industry Background: Direct experience in construction, specialty trade contracting, restoration, or project-based services involving sub-contractor billing, change orders, and WIP tracking. Technical Proficiencies: Advanced proficiency in QuickBooks Online; strong Microsoft Excel capability; adaptability to navigate ERP/CRM platforms (Salesforce experience is a plus). Core Competencies: Strong analytical mindset, sharp attention to job-cost coding, and the self-direction needed to manage concurrent, multi-month project accounts independently. Communication: Polished verbal and written communication skills to handle high-touch interactions with vendors, clients, and internal leadership. Benefits & Growth Structured Onboarding & Compensation Ladder: Defined milestone reviews at 30, 60, and 90 days (focused on system mastery, process ownership, and performance-based salary increases). Health & Wellness: Medical and vision coverage available after 90 days with employer contribution. Retirement: 401(k) plan eligibility upon anniversary milestone with bi-annual enrollment windows. Paid Time Off: Accrued PTO starting at 6 months (5 days), scaling with tenure up to 2 full weeks. Workplace Perks: Dedicated private office space, autonomous work culture, and employee recognition incentives.