Receptionist

Receptionist

Dinsmore is seeking a receptionist at our Columbus, OH location. Previous experience in a law firm setting is a plus.

Responsibilities

• Answer phones and transfer calls to appropriate person. Deliver prompt, accurate messages to attorneys and staff
• Greet clients/guests and notify attorneys or staff when visitors have arrived
• Manage the office conference room bookings, schedule meetings, and place catering orders; Set up and breakdown of the conference room
• Maintain the reception, conference room and kitchen areas
• Place weekly office supply order; sort and distribute office supplies upon receipt of weekly delivery
• Sort and distribute incoming mail and packages
• Use postage meter to prepare outgoing mail and bring to drop box each day
• Prepare items for shipping via FedEx and bring to drop box each day
• Assist with new hire office set up
• Assist with coordinating events
• Assist with administrative projects as assigned, including document copying and scanning
• Ability to operate standard office equipment, including personal computer, photocopier, fax machine, phone and voicemail systems
• Work closely with Regional Office Administrator

Requirements

• Exhibit initiative and pro-active behavioral style
• Ability to conduct work with strong personal and professional ethics and integrity
• Ability to provide excellent customer service
• Ability to use multi-line phone and paging system
• Superior interpersonal skills in dealing with all levels of the Firm (attorneys, administrative assistants, administration and other members of staff) and with clients and visitors
• Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
• Ability to keep information confidential
• Must have strong writing and excellent communication skills
• Must be able to create, edit, proofread and finalize all written communication, including emails, memos documents, etc.
• Must be detail oriented with a high degree of accuracy
• Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
• Ability to work additional hours as needed
• High School Diploma/GED required

Equal Opportunity Employer