Administrative Assistant II - Recruitment & Admissions

Job Description Are you passionate about helping students succeed? Do you thrive in a dynamic office environment? We have the perfect opportunity for you! Ready to make a difference? Apply now and be a part of our mission to support student success! About Us Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive. Why Join The River When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day. What We Offer We are committed to supporting the well-being and professional growth of our employees through a comprehensive and competitive benefits package: Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP) Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage Retirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans Work-Life Balance: Generous paid vacation, personal, and sick leave Perks & Discounts: Reduced rates on services and access to local attraction discounts Growth & Development: Professional development opportunities, leadership training, and career advancement pathways Are you passionate about helping students succeed? Do you thrive in a dynamic office environment? We have the perfect opportunity for you! Ready to make a difference? Apply now and be a part of our mission to support student success! JOB SUMMARY: Under direct supervision, this position primarily supports the AVP with various office duties. The role also involves assisting students with registration inquiries and guiding them to the appropriate resources within the college. Responsibilities include answering general questions about courses, degree programs, and admissions, both in person and by phone. The role requires staying informed about the services offered by the Recruitment & Admissions department and having a general understanding of other college services. SPECIFIC DUTIES AND RESPONSIBILTIES: Provide accurate admission services information to students and the general public. Answer and direct telephone and email inquiries to the appropriate resources, and sort and distribute mail. Provide clerical support to the Recruitment and Admissions Department. Assist in creating weekly and vacation work schedules as well as managing the inventory of all merchandise for recruitment purposes. Maintain an inventory and order of departmental supplies. Assist with department budget preparation. Maintain updated admissions information within the Student Success Center. Assist Student Success Center Coordinator in hiring work study students. Complete all other duties and responsibilities as assigned. QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: Associate’s degree from an accrediting institution; or a minimum of two (2) years of proven clerical experience preferred. Both customer service work experience and a commitment to providing excellent customer service. Ability to work 40 hours a week with one evening per week and the potential for additional evening hours during peak periods. Ability to understand the role of student services in a state college setting. Positive student-centered attitude. Excellent written, verbal and presentation skills. Ability to communicate and work with a diverse population. Exhibit sound judgment and discretion in working with students and the general public. Proven experience with Microsoft Office and Windows applications; prior experience using a student system helpful. Ability to work independently as well as with others. Ability to effectively handle multiple tasks at once. Detail oriented. PHYSICAL DEMANDS: This position requires an ability to sit, stand for long periods of time, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice. Classification Staff Supervisory No FLSA Exempt No Employment Type Regular Compensation and Application Deadline Pay range starts at: $18.40/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Open until filled. Indian River State College serves Florida’s Treasure Coast as the four-county region’s premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelor’s Degree programs. The College’s combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice. IRSC EEO/Equal Access Policy Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information. For instructions on how to apply, please click here.