Project Controls Administrator II

divh2Project Controls Administrator II/h2pInfrastructure Engineering Inc. (IEI), a leading civil engineering firm recognized for quality, responsiveness, and prime consulting excellence, has an exciting opportunity for an experienced Project Controls Administrator II (PCA) to join our growing team. This is an opportunity to be in a key role on the IEI frontline driving revenue, cash flow, and our growth. The PCA supports the technical leadership in delivering projects in a timely, profitable manner with an emphasis on client satisfaction. Specifically, this role creates bandwidth for the Project Delivery Team (PDT) to focus primarily on successful project delivery, meeting critical deadlines, and maintaining the contract budget./ppThis position operates in a hybrid capacity and requires a minimum of two (2) days per week in the office. Qualified candidates must reside within commuting distance to one of IEIs established markets: New York, Chicago, or Indiana./ppThis role partners closely firmwide with a cross section of the PDT to help develop, drive, and/or complete a broad range of administrative project tasks related to contracts and risk management, financial management, and internal management processes./ppAlso, this role is outward facing and actively interfaces with other departments, clients, subcontractors and/or vendors to either lead or assist in routine non-technical tasks to ensure all administrative aspects of the projects are being completed. Join us on this exciting journey as we continue to build a company based on integrity, excellence, and ingenuity!/ph3Essential Duties and Responsibilities Includes, but not limited to, the following:/h3ulliContracts / Risk Management ulliPrepare all contract documents and related documents and forms to ensure timely completion and execution of contracts./liliAssist in review of the contracts to safeguard firms exposure against risks associated with insurance requirements./liliManages execution and tracking of all contract and contract related documents with clients, sub consultants and vendors and notifies PDT and EVP of any deficiencies./liliDevelop and/or enhance contract and risk management processes and monitor compliance firmwide./li/ul/liliFinancial Management ulliMonitors project financials performance and earned value biweekly in partnership with PDT and notifies them of discrepancies or when project financial performance may be compromised./liliReviews and leads approval of all project invoicing on behalf of the Project Managers by acting as a liaison and closely interfacing with the Finance and Accounting Department./liliMonitors and pursues all Account Receivables and engages appropriate internal and/or external personnel to ensure timely collection./li/ul/liliProcesses Administrative ulliInterface with between PDT and other departments on variety of administrative requests consisting of completion of forms, resumes, documents, exhibits or vendor portal registrations or updates./liliMonitors all project setups and tracking in Deltek are accurate and in accordance with established processes and guidelines./liliSupports PDT in completion of Project Management Plans./liliAssists EVP in auditing established project delivery processes (i.e. PMPs, Progress Reports, QAQC Compliance etc.) and reports findings./liliOrganizes and maintains firmwide project and contract files protocols./liliPrepares and/or assists with project related documents and spreadsheets (i.e. project coordination, permits etc.) for both internal and external use./liliManages firm-wide fleet which includes tracking, reporting and compliance./liliMaintains field equipment supply inventory by sourcing, procuring, and distribution./liliParticipates in internal and/or external meetings, as necessary./liliOther duties as assigned./li/ul/li/ulh3To Be Successful/h3pYou are built for collaboration and connection. You enjoy being present in the office, engaging with team members, and building meaningful relationships across departments. Whether interacting with clients, supporting project teams, or coordinating across offices, you bring a collaborative spirit and a solutions-oriented mindset. You help foster an environment where communication flows, deadlines are met, and teams move projects forward together./ppBachelors degree in related fields (AEC, Paralegal, Consulting, Business Administration, Financial and Analytics, etc.) from an accredited institution or approved equivalent preferred; must have 6+ years experience. Will consider a High School Diploma/GED with 10 years plus direct related experience. Must have intermediate to advanced hands-on experience and knowledge interpreting contracts, agreements and other legal documents. Familiarity with the administrative requirements of public agency/publicly funded projects. Must be an effective verbal and written communicator, communicating in grammatically correct sentences to convey information with detail and accuracy while effectively utilizing active listening skills. Must have prior experience and be comfortable/confident collaborating with key management, leadership team members and stakeholders. Prior experience demonstrating effective interpersonal skills working across various departments, markets and multiple locations of an organization. Intermediate to advanced knowledge and skills in MS Office Suite (e.g., Word, Excel, PowerPoint, Outlook and Teams) other software and/or platforms (CRM, ERP or SharePoint). Knowledge of Deltek (VantagePoint) with beginning to intermediate skills. Must have intermediate skills creating, producing and analyzing spreadsheets and processing technical information. Highly responsible and able to meet deadlines; good follow-through and a sense of ownership of task and process driven skills; ability to develop and improve processes./ph3Benefits and Perks/h3pHighly competitive salary; and bonus opportunities. Flexible work schedule. Medical, dental, and vision benefits. Personal paid leave (paid time-off). Paid holidays. Life insurance. Short and long-term disability program. 401K program with employer match. Profit sharing. Employee assistance program. Employee referral program. Employee appreciation program. IEI University. An opportunity to learn and grow - professional development program. Opportunity to share ideas and express your point of view. You are welcome to be your authentic self. Philanthropic outreach and volunteer opportunities./ph3Physical Demands/h3pThe physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to fingers, handle, or feel objects, tools, or controls; climb; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds./ph3Work Environment/h3pThe work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee may occasionally work outdoors in various weather conditions, possibly for an extended period depending on the assignment type./ppIEI is an equal opportunity employer and is committed to the principles of equal opportunity for all employees and applicants for employment. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time./p/div