Biophysics Graduate Program Manager

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Graduate Program Manager

Job Summary:

The Biophysics Graduate Program Manager has responsibilities in multiple areas related to the day-to-day operations and administrative functions of the program. This position advises graduate students directly and is the main point of contact for students as they move through programmatic addition the program manager acts as a subject matter expert on all graduate student-related policies and processes and is the point of contact between the Biophysics program and the Graduate School. This position plans and conducts logistics for several events each year including first-year student intake/orientation the programs annual retreat and graduate recruiting. Other responsibilities include maintaining student records tracking student progress extracting student data and providing analysis when needed or during periodic reviews. The Graduate Program Manager collaborates with the Biophysics Program Director Associate Program Director and Associate Director for Bock Laboratories in the administration of the program the associated NIH T32 training grant and in supporting the activities of the programs committees (Steering Admissions and Curriculum).

Key Job Responsibilities:

Responsible for maintaining student records tracking progress extracting student data and providing analysis as needed and during periodic reviews

Oversees admissions and recruiting process including managing the review of admissions applications and planning recruiting/interview visits for prospective students

• Manages the response support and advocacy for graduate students while continuously improving the student experience and overall graduate program

• Oversees programming services and events to promote professional development and academic success

• Provides comprehensive advising services promoting graduate student success retention and degree completion. Advises on programs graduate education and university policies processes and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion

• Maintains compliance with graduate program(s) school/college and university requirements and technology systems related to admissions assessment academic degree progress/requirements and program review. Makes policy and procedure recommendations and/or changes

Maintains and updates the program handbook and Biophysics website

• Oversees staff and/or graduate program functions

• Serves as the expert resource for applicants current students faculty staff and other stakeholders of an academic program

Department:

IMV Administration

Compensation:

Minimum annual rate of $62419

Required Qualifications:

Strong written and oral communication skills

A high degree of professionalism sound judgment confidentiality and flexibility

Well-developed interpersonal skills with the ability to both work in a team and independently

Strong attention to detail personal initiative and ability to meet deadlines

Preferred Qualifications:

Masters degree in a relevant field

At least 1 year of experience preferably in higher education

Familiarity with the scope and purpose of STEM graduate training

Experience with event planning and logistics

Strong analytical skills for interpreting policies managing budgets and handling data

Computer skills: familiarity with student record systems graduate admissions portals Qualtrics and file hosting/sharing systems and proficiency with Excel

Education:

Bachelors degree

How to Apply:

Please click the Apply Now box to start the application process.

Please upload the following documents:

1. A current resume or CV highlighting your experience training and/or credentials relevant to the position.

2. A cover letter describing your interest in the position summarizing your relevant experience and explaining how your background aligns with the requirements of the role.

Please note there will only be one attachment field. You must upload all of your documents in the attachment field.

Applications submitted without both documents may still be considered but both a cover letter and resume are required to guarantee consideration.

Contact Information:

Christopher Johnson

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website .

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR) in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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Required Experience:

IC