Program Manager

Job Title

Facility Support Manager

Job Description

Provides facility support to all AIR management and customers within assigned area. Represents AIR management during a variety of meetings and to accomplish facility support and operational responsibilities. Manages program(s) and activities related to facility safety, emergency preparedness, Occupational Safety and Health (OSH) support, real estate and space management, personal property excessing and report of survey, conference room and meeting support, on-site onboarding and offboarding tasks, and bulk office supply purchasing.

Performs multiple, varying, and complex assignments under the minimal direction of a manager. Manages, coordinates, tracks, and provides support and advice in the area of multiple and varying operational program(s), facility activities and projects. Ensures the integration and coordination of those activities. In particular, closely coordinates with program owners, location responsible individuals, line of business coordinators, management officials, and equipment providers to build relationships and ensure adherence to regulations and policies allowing for seamless operations. Applies experience and comprehensive knowledge of program management to facility support activities, to integrate functional projects/programs that often require the development of new and innovative approaches. Also, applies experience and knowledge of federal financial/budget policies, procedures and processes to plan and conduct functional activities for programs. Performs research and develops plans, policies, procedures, guidance, and processes to address facility support matters. Prepares associated plans of action including implementation considerations, analyzes work processes and procedures and make recommendations to improve business processes. Facilitates multi-functional team efforts to enable integration of services that cross organizational lines. Clearly communicates objectives, deadlines, and requirements. Reports on the status of building operations within assigned location(s). Organizes and develops materials in preparation for internal and external meetings or briefings including gathering information and providing training or other guidance materials. Serves on ad-hoc management groups and performs special projects. Supports the development of new methodologies and techniques to solve organizational challenges. Provides guidance and instruction both internally and externally to address diverse, issues which often cross multiple projects, programs, and/or functional areas.

Program(s)/work assignments include:

Real Estate and Space Management activities in coordination with AQS Real Estate Space Services.

Personal Property Management. Works with various division offices to collect and review requirements for the execution of the AIR personal property program. Reporting on the status of operations, and communicating regularly with the AIR RFM and AIR staff on hot topics and meeting highlights. Purchase Card Holder, incumbent completes purchases in accordance with FAA Acquisition Management System (AMS) and established Agency guidance. Assisting the RFM with occupant emergency planning, to include accountability for employees via Emergency Notification System (ENS) reports and other logistical tasks, in coordination with the AIR Emergency Preparedness Lead.

Facility onboarding/offboarding POC in coordination with management and administrative support both on and off facility. Supporting conference and meeting/events, to include domestic and foreign visitor requests, pre-meeting reservations and ensuring equipment setup, supporting the meeting facilitator/lead.