Sales Administrative Assistant

About Us:

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

Job Summary:

We are seeking a highly organized and detail-oriented Sales Administrative Assistant to support our service sales team. This role plays a critical part in keeping the sales operation running efficiently by managing administrative tasks, coordinating internal processes, and supporting account managers with day-to-day activities.

The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced environment where accuracy and responsiveness are key.

Essential Duties & Responsibilities:

• Provide administrative support to the sales team, including account managers and leadership
• Manage and maintain CRM data (updating contacts, tracking opportunities, ensuring accuracy)
• Assist with proposal preparation and contract documentation
• Track and follow up on quotes, proposals, and sales opportunities
• Process service agreements, renewals, and related documentation
• Prepare reports on sales performance, pipeline activity, and key metrics
• Serve as a liaison between sales, operations, and customers to ensure smooth communication
• Support onboarding of new customers and ensure proper documentation is completed
• Assist with marketing or outreach efforts when needed (email campaigns, client communications)

Qualifications:

• 2+ years of administrative, sales support, or coordination experience
• Strong organizational skills with the ability to manage multiple priorities
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficient in Microsoft Office (Excel, Word, Outlook); experience with CRM systems (Dynamics 365 preferred)
• Ability to work independently and as part of a team
• Customer-focused mindset with a professional demeanor

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Physical Demands:

Sitting for long periods of time

Work Environment:

Office environment

Benefits:

Medical, Dental, Vision, Life Insurance, STD, LTD and 401k with match

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy .

Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.