Administrative Assistant - Dermatology

Details

Open Date 05/29/2026

Requisition Number PRN17112N

Job Title Administrative Assistants

Working Title Administrative Assistant - Dermatology

Career Progression Track S00

Track Level S3 - Skilled, S2 - Intermediate

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Preferred work schedule is 3-4 hours/day, 4-5 days/week, but willing to discuss schedule options during interview process.

Is this a work study job? No

VP Area U of U Health - Academics

Department 01455 - Dermatology Clinical Hpp

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 17.00 - 26.00, depending on job level and experience

Close Date 08/28/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Administrative Assistants

Perform a variety of administrative support duties for the Department of Dermatology. This position will help support the biologic medication program for the department, working to improve patient access to specialty medications. This position works with physicians and other health care providers, medical staff, prior-authorization reps, administrative assistants, pharmaceutical reps, pharmacies, and patients to facilitate approval and acquisition of biologic medications. This position may also provide support to some of the physicians in Dermatology.

Will work primarily at the HELIX building on campus, with a potential option to work remotely one day per week after initial training is complete.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

This position will likely be hired at a level II; may also consider level III . More details will be shared during the interview process.

Responsibilities

Essential Functions:

• Completes and submits program enrollment forms.

• Tracks biologic prescription orders, and coordinates with other staff to ensure completion of each step required for prescription acquisition.

• Provides formulary information to health care providers.

• Reviews and completes benefit verifications.

• Communicates with specialty pharmacies, and addresses barriers to dispensing of medications.

• Troubleshoots barriers to access treatment, and aid the patient in obtaining patient assistance, bridge programs, co-pay cards, etc.

• Notifies patients regarding updated status or delays.

• Renews enrollments as required by insurance companies for each new coverage year.

• Maintains and tracks biologic samples in clinics.

• Stays updated on biologic changes including new drugs, manufacturer changes, new indications, formulary changes, etc.

• Provides staff education and training on drug programs, enrollment processes & updates, and access solutions.

• Provides administrative support for physicians, and coordinates patient needs, communicating with clinical staff, the prior-auth group, and other teams as needed.

• Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.

• Other duties as assigned.

Administrative Assistants, II

Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: S22732

Grade: S14

Expected Pay Range: $17.00 to $22.50

Administrative Assistants, III

Completes assignments with little supervision. May assist less-experienced team members.

Requires 3+ years of related experience.

This is a Skilled Level position in the Support track.

Job Code: S22733

Grade: S16

Expected Pay Range: $18.00 to $26.00

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III : Requires 3+ years of related experience.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at

** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.