Curriculum Coordinator

Position Title Position Control Number S04056 Job Summary Provides key administrative support to the Clinical Education Office for COMP and COMP -Northwest (transitioning to its new name, the Heatherington College of Osteopathic Medicine (HCOM)). Effectively manages course information and schedules, maintains confidential student information, and assists with the coordination and facilitation of the curriculum. Knowledge, Skills, and Abilities Skills: Excellent computer skills necessary to set up document formats in Word, Excel, PowerPoint, SharePoint, Outlook, and any other software programs required by this position. Excellent verbal and written communication skills. Ability to interact in a friendly, cooperative, and appropriate manner with administration, faculty, staff, students, and external stakeholders. Excellent problem‑solving skills and the ability to strategize. Abilities: Excellent ability to organize and prioritize workload in order to meet necessary deadlines. Able to work in a fast‑paced, time‑sensitive environment. Ability to handle detail‑oriented assignments and be flexible with job assignments. Ability to understand and apply technology to work processes. Ability to be flexible and adapt to last minute changes. Demonstrate a commitment to working in an organization that values and promotes humanism. Required Qualifications Education: AA degree and/or combined experience/education as substitute for minimum education. Experience: 2-3 years clerical office experience. Preferred Qualifications Experience: 4 years clerical office experience. Key Responsibilities Curriculum Implementation ISSM, 2nd and 4th Friday Functions: Serves as key administrative support for the Integrated Skills for the Study of Medicine (ISSM) 5 and 6 courses. Ensures all curricular content is posted to the learning management software system by specified deadlines. Tracks student progress through the ISSM courses as indicated by the syllabus and the Director of Clinical Curriculum. Interfaces with external vendors and internal partners (MedU, EPA app, etc.) to track student assignment completion. Notifies Director of Clinical Curriculum of any at‑risk learners and schedules remediation events as needed. Serves as lead proctor for COMSAE exams. Attends all 2nd and 4th Friday sessions to provide staffing support. Curriculum Implementation – Conference Week Functions: Supports Director of Clinical Curriculum in the creation of the conference week schedule by coordinating with outside speakers and internal faculty. Develops program of events with oversight from Director of Clinical Curriculum. Enters all events into learning management software and uploads corresponding content. Orders equipment, supplies, and food as needed for all events on both campuses. Partners with both campus Clinical Education teams to ensure adequate on‑site staffing. Assessment Functions: Collaborates with team members on data entry and maintenance of spreadsheets and databases related to student grades. Assists as needed to create, edit, and finalize assessments, discussion board forums, and makeup/remediation materials. Financial Functions: Coordinates with budget representative to ensure prompt payment of contracted workers and vendors, and to purchase department supplies. Coordinates with the Director of Clinical Curriculum to identify, communicate with, collect documentation, process legal documents, and process payments for conference week guest speakers. Report Functions: Coordinates with team members to create, edit, and finalize reports related to curriculum activities. Assists as needed to produce appropriate reports related to student performance. Customer Service Functions: Monitors and responds to faculty and student emails through Outlook and the ticketing system. Coordinates with visiting instructors regarding upcoming lectures and course facilitation. Works closely with the University’s Center for Disability (CDHP) to provide approved students accommodations. General Duties: Attends, assists with, and participates in WesternU, COMP/HCOM and department events/activities as directed. Performs other related duties and assigned or requested. The University reserves the right to add or change duties at any time. Work Schedule Normal business hours with occasional evenings and weekends. This position requires a minimum of 3 days on campus per week. Some evenings and weekends may be required. In‑person attendance is expected on dates required for student trainings, workshops, etc. Pay Scale Minimum $23.97 hourly, Maximum $23.97 hourly. Physical Demands The essential functions of this job require lifting up to 25 pounds. The employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception, and the ability to focus. Describe Work Environment Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. Conditions of Employment – Background Check To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non‑completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position. Equal Opportunity Statement (EEO) It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time. #J-18808-Ljbffr