Charitable Giving Assistant - YMCA of the North Shore

Charitable Giving Assistant - YMCA of the North Shore

YMCA of the North Shore Association - Beverly, MA 01915

Support a Mission. Strengthen a Community. Make Every Detail Count.

Are you highly organized, creative, and passionate about making a difference? Do you enjoy coordinating projects, managing data, supporting events, and creating engaging communications? If so, we'd love to have you join the YMCA of the North Shore as our Part-Time Charitable Giving Assistant.

As a member of our Charitable Giving team, you'll provide essential operational, communications, data management, and event support that helps advance our fundraising efforts and strengthen our impact throughout the community. Working collaboratively with the Charitable Giving, Marketing, Finance, and local YMCA teams, you'll help ensure fundraising campaigns, donor stewardship initiatives, and special events are executed accurately, efficiently, and on schedule.

If you're someone who enjoys balancing creative projects with administrative work and takes pride in keeping projects organized from start to finish, this is a great opportunity to grow your skills while supporting a mission-driven organization.

Fundraising & Donor Support

• Maintain accurate constituent records within Raiser's Edge NXT, including actions, notes, proposals, attachments, next steps, completion dates, addressees, salutations, deceased records, and duplicate management. (Gift entry is not part of this position.)
• Complete data validation, list management, and constituent matching projects using Raiser's Edge and Daxko.
• Track donor, sponsor, and stewardship activities to help ensure timely follow-up and fulfillment.

Communications & Marketing Support

• Create draft flyers, posters, event materials, QR codes, and fundraising collateral using Canva while following YMCA brand standards.
• Draft and proofread fundraising campaigns, event communications, and marketing materials for clarity, consistency, and accuracy.
• Develop draft email templates and branch-specific communications using platforms such as Daxko Engage for review and approval.

Event & Campaign Coordination

• Build and maintain fundraising and event registration pages using platforms such as OneCause and Race Roster.
• Coordinate sponsor recognition by gathering logos, managing proofs and approvals, tracking production, and ensuring sponsorship commitments are fulfilled.
• Support event planning and logistics as part of a collaborative departmental event team.
• Monitor project timelines, approvals, deadlines, and follow-up tasks across fundraising campaigns, stewardship initiatives, and donor recognition activities.

Collaboration & Project Management

• Partner with Charitable Giving, Marketing, Finance, vendors, and local YMCA teams to support fundraising initiatives.
• Manage multiple projects simultaneously while maintaining excellent attention to detail and meeting deadlines.
• Exercise sound judgment, initiative, adaptability, and strong organizational skills in a fast-paced environment.

Why Join the YMCA of the North Shore?

At the YMCA, you'll do more than support fundraisingyou'll help create opportunities that strengthen children, families, and communities throughout the North Shore.

YMCA Employee Benefits

• Free YMCA membership
• Employee discounts on YMCA programs and services
• Paid training and professional development
• Opportunities for career growth and advancement
• Supportive, collaborative, mission-driven work environment
• Meaningful work that helps make a lasting impact in the communities we serve

If you're looking for a part-time opportunity where your organizational skills, creativity, and attention to detail can help make a real difference, we'd love to hear from you. Apply today and help support the YMCA's mission of strengthening our community through charitable giving.

Qualifications

What We're Looking For

We're looking for an organized, detail-oriented professional who is passionate about supporting meaningful fundraising efforts and creating exceptional donor experiences.

• High school diploma or equivalent required; some college coursework, an Associate's degree, or equivalent professional experience preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Google Workspace, Microsoft Office, Canva, and Adobe Creative Suite preferred.
• Experience with donor management databases, fundraising software, or event management platforms is a plus.
• Ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment.
• Strong customer service skills with the ability to build positive relationships with donors, volunteers, vendors, and internal staff.
• Ability to work both independently and collaboratively as part of a team.
• Passion for the YMCA's mission and commitment to the core values of Caring, Honesty, Respect, and Responsibility.

Work Environment & Physical Requirements

The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Ability to work on a computer for extended periods while maintaining a high level of accuracy and attention to detail.
• Ability to lift, carry, and transport event materials and supplies weighing up to 20 pounds.
• Ability to stand, walk, bend, kneel, and assist with event setup and breakdown as needed.
• Flexibility to work occasional evenings and weekends in support of fundraising events and donor engagement activities.

The YMCA is committed to a nondiscrimination policy and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, or veteran status.