Finance Manager

Job Description

Job Description

JOB SUMMARY:

The Finance Manager supports IPHI?s financial operations, project budget management, and grant fiscal administration across the organization. This role works closely with project managers, leadership, contract staff, and the outsourced accounting team to support budgeting, financial reporting, invoicing, compliance, and day-to-day financial coordination.

The Finance Manager serves as a key liaison between program staff and finance operations, helping ensure financial processes, reporting, and grant administration activities are timely, accurate, and aligned with organizational policies and funder requirements. This position also supports the development of financial tools, reporting systems, and operational processes that strengthen communication, consistency, and collaboration across teams.

This position is full-time, exempt, and reports to the Chief Finance Officer. IPHI?s standard work week is 37.5 hours.

To apply : Complete applications must include a resume, cover letter, writing samples that highlight the breadth of your writing - ideally one that showcases a storytelling or narrative voice and one that reflects a more academic or technical style, and completion of an online questionnaire. Only complete applications will be reviewed. The cover letter should compare your qualifications, experiences, and interests to the duties, responsibilities, and qualifications listed below for the position. Applications will be considered on a rolling basis until the position is filled. Click the apply button above.

DUTIES AND RESPONSIBILITIES:

Financial Reporting and Analysis

• Support the development and maintenance of project-level financial trackers, reports, and dashboards
• Assist with budget-to-actual analysis and ongoing financial monitoring
• Support organizational budgeting and multi-year project planning efforts
• Assist with budgets for new proposals, renewals, and revised project scopes
• Monitor grant financial reporting requirements and deadlines
• Support management of staff FTE allocations across projects and departments
• Create and maintain projects, grants, and funder codes within financial systems
• Coordinate new project setup between contracts, program, and accounting teams
• Maintain organizational funding and project tracking matrices
• Maintain personnel data in Martus system
• Support funder requests for financial information and budget documentation
• Participate in monthly project finance meetings with project managers and finance staff

Accounts Receivable and Billing Coordination

• Create and maintain customer records and funder contact information in financial systems
• Track billing requirements and supporting documentation for grants and contracts
• Support the preparation and submission of funder invoices and vouchers
• Coordinate billing documentation with program and accounting teams
• Monitor outstanding receivables and support collection follow-up activities

Accounts Payable and Expense Management

• Create and maintain vendor records within BILL and accounting systems
• Coordinate invoice collection, coding, approvals, and payment processing
• Work with staff and vendors to resolve accounts payable issues
• Prepare and review weekly accounts payable reports and assist with issue resolution
• Support gift card tracking and reporting processes
• Support corporate credit card administration

Cash Flow and Financial Operations

• Assist with the preparation of weekly cash flow projection reports
• Monitor expected cash receipts and reimbursement timing
• Coordinate with project managers regarding anticipated funding and spending activity
• Prepare cash advance requests for leadership review

Policy, Compliance, and Audit Support

• Support annual review and maintenance of financial and procurement policies
• Maintain finance policy and procedure documentation
• Support organization-wide fiscal policy training efforts
• Coordinate audit preparation activities
• Support a culture of accountability, customer service, and continuous improvement

Financial Systems Management and Process Improvement

• Maintain finance-related SharePoint systems and documentation
• Identify opportunities to improve financial processes, reporting tools, and operational efficiencies
• Assist with expense management systems and processes; identify areas for improved efficiency
• Support the CFO with financial systems, internal controls, reporting, and special projects
• Support administration of Sage Intacct and related financial systems
• Maintain budget planning tools, templates, and supporting documentation
• Coordinate troubleshooting of BILL and financial systems issues with the accounting team
• Assist with tracking gift card issuances

Teamwork & Team Relationships

• Build collaborative working relationships across centers, contracts, leadership, and finance teams
• Participate in cross-functional discussions to support organizational and project goals
• Contribute to a collaborative, solutions-oriented, and service-focused team environment

Other duties as assigned