Human Resources Administrator

Job Description

Job Description

Human Resources Administrator

Join Our Team

Are you highly organized, detail-oriented, and passionate about helping people? We are seeking an HR Administrator to support our growing multi-state workforce and serve as a key resource for employees, managers, and the HR department.

This role is ideal for someone who enjoys a fast-paced environment, values accuracy and confidentiality, and takes pride in providing outstanding customer service. The HR Administrator will play a critical role in onboarding, benefits administration, recruiting coordination, HRIS maintenance, and compliance tracking.

What You Will Do

Recruiting & Onboarding

• Post and maintain job advertisements
• Coordinate interviews and candidate communications
• Administer background checks and reference checks
• Track onboarding progress and ensure timely completion of required documentation

Benefits Administration

• Track eligibility for benefit programs
• Support COBRA administration and related paperwork
• Process benefit and 401(k) enrollment documentation
• Maintain benefit records and files

HRIS & Employee Records

• Maintain employee records in Paylocity and other systems
• Process employee status changes and data updates
• Complete new hire setup and document uploads
• Generate standard HR reports and audit information
• Ensure employee records remain accurate and up to date

Compliance & Documentation

• Maintain personnel files and I-9 documentation
• Support document retention and compliance initiatives
• Conduct routine file audits and compliance tracking

Training & Administrative Support

• Schedule training programs and sessions
• Track training completions and certifications
• Maintain training records and documentation
• Monitor the HR mailbox and respond to routine inquiries
• Coordinate meetings and support departmental projects
• Manage HR supplies, filing, scanning, and general administrative activities

What We Are Looking For

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 2+ years of administrative, HR, recruiting, or benefits experience preferred
• Experience with HRIS systems (Paylocity experience a plus)
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office, Outlook, Excel, Teams, and related business applications
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Why Join Us?

• Opportunity to support employees across multiple locations and businesses
• Collaborative, team-oriented environment
• Exposure to all aspects of Human Resources
• Meaningful work that directly impacts employee experience and organizational success
• Growth and development opportunities within the HR profession

Position Summary

The HR Administrator is responsible for coordinating and administering day-to-day HR processes, maintaining accurate records, supporting recruiting and onboarding efforts, assisting with benefits administration, and providing exceptional service to employees and managers. This position is essential to ensuring efficient HR operations, compliance, and a positive employee experience.

Equal Employment Opportunity

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace for all employees. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected characteristic under applicable federal, state, or local law.