Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

Colorwave Inc

Administrative Assistant

Replit is the agentic software creation platform that enables anyone to build applications using natural language. With millions of users worldwide, Replit is democratizing software development by removing traditional barriers to application creation.

We are looking for a highly organized and proactive Administrative Assistant to support 2-3 VP-level leaders at Replit. This role is ideal for someone who enjoys creating structure, keeping teams organized, and ensuring leaders can focus on their highest-impact work. You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

Administrative Support

  • Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.
  • Coordinate internal and external meetings across multiple stakeholders and time zones.
  • Arrange travel, accommodations, and itineraries.
  • Process expense reports and support other administrative tasks as needed.
  • Help leaders stay organized by tracking action items, deadlines, and follow-ups.

Team & Meeting Coordination

  • Coordinate team meetings, offsites, and other team events.
  • Prepare agendas, meeting materials, and notes when needed.
  • Assist with onboarding logistics for new team members.
  • Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.

Operational Excellence

  • Maintain documentation, team resources, and organizational systems.
  • Help improve administrative processes and workflows to increase efficiency.
  • Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.

Communication & Collaboration

  • Serve as a reliable point of contact for scheduling and coordination needs.
  • Communicate professionally with employees, candidates, customers, and external partners.
  • Build strong working relationships across the organization and contribute to a positive team experience.
Required Skills & Experience
  • 2–3 years of experience in an administrative, coordinator, office management, or operations role.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and adapt quickly to changing needs.
  • Experience with Google Workspace, Slack, Notion, or similar productivity tools.
  • Strong judgment and discretion when handling sensitive information.
Preferred Qualifications
  • Experience supporting leaders or teams in a high-growth technology company.
  • Experience coordinating events, offsites, or team meetings.
  • Comfortable creating presentations, documents, and spreadsheets with a high degree of accuracy.
  • Demonstrated ability to anticipate needs and proactively solve problems.
What Success Looks Like
  • Leaders are well-supported, organized, and able to focus on strategic priorities.
  • Meetings, travel, and team events run smoothly and efficiently.
  • Administrative processes are reliable, scalable, and continuously improving.
  • Team members have a positive experience working with and receiving support from you.

This is a full-time role that can be held from our Foster City, CA office. The role has an in-office requirement of Monday, Wednesday, and Friday.

Full-Time Employee Benefits Include:

Competitive Salary & Equity

401(k) Program with a 4% match (US Only)

Health, Dental, Vision and Life Insurance

Short Term and Long Term Disability

Paid Parental, Medical, Caregiver Leave

Flexible Time Off (FTO) + Holidays

Commuter Benefits (In-Office Only)

Monthly Wellness Stipend

Autonomous Work Environment

In Office Set-Up Reimbursement (In-Office Only)

Quarterly Team Gatherings

In Office Amenities (In-Office Only)

To achieve our mission of making programming more accessible around the world, we need our team to be representative of the world. We welcome your unique perspective and experiences in shaping this product. We encourage people from all kinds of backgrounds to apply, including and especially candidates from underrepresented and non-traditional backgrounds.

Vacancy posted 14 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in San Mateo, CA vacancy
  • $33.52 - $46.92 per hour

    We are so glad you are interested in joining Sutter Health! Organization: PAMF-Palo Alto Medical Foundation MPD Position Overview: Maintains scheduling for surgical and specialized procedures for assigned department(s). Breast Surgical Oncology (General Surgery) and...
    Suggested
    Full time
    Monday to Friday
    Flexible hours
    Shift work
    Weekend work

    Sutter Health

    San Mateo, CA
    19 hours ago
  •  ...Work At Home Data Entry - Remote - Administrative Assistant Burlingame, United States | Posted on 12/29/2025 Join Our Team as a Work-From-Home Data Entry Research Panelist! Are you ready to earn money from the comfort of your own home? This exciting opportunity... 
    Suggested
    Full time
    Part time
    Immediate start
    Remote work
    Work from home
    Flexible hours

    Maxion Corp

    Burlingame, CA
    2 days ago
  •  ...Administrative Assistant III Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position... 
    Suggested
    Work at office

    Samuel Merritt University

    San Mateo, CA
    3 days ago
  •  ...General Description This position requires a highly skilled administrative professional capable of working independently with minimal...  ...and staff as appropriate. Represents CTA and provides assistance to members and chapter leaders requesting Association services... 
    Suggested
    Work at office
    Immediate start

    California Teachers Association

    Burlingame, CA
    3 days ago
  •  ...Administrative Assistant The Administrative Assistant will support daily operations by delivering high-quality administrative, clerical, and customer service support. This position helps the office run smoothly, assists the Commercial Lines Manager and Finance Operations... 
    Suggested
    Part time
    Work at office

    Heffernan Insurance Brokers

    San Mateo, CA
    1 day ago
  •  ...Administrative Assistant Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission... 

    Careers Integrated Resources Inc

    San Mateo, CA
    4 days ago
  • $28 - $30 per hour

     ...Administrative Assistant Job Locations US-CA-Palo Alto | US-CA-Northern California Job ID 2026-6114 Category Administrative/Clerical Location US-CA-Palo Alto Location Name Stanford West Overview We are growing!... 
    Full time
    Monday to Friday

    Sares- Regis Group

    Foster, CA
    3 days ago
  • $43 per hour

     ...total compensation package that provides a comprehensive benefits program with real financial value About the Role: As an Administrative Assistant, you will be responsible for looking after the administrative needs of the overall San Mateo site where we house creative... 
    Hourly pay
    Permanent employment
    Full time
    Contract work
    Work at office
    Worldwide

    Valeo

    San Mateo, CA
    8 days ago
  • $22 - $26 per hour

     ...growth opportunities for the right candidates, to grow into an Assistant Manager or the Manager of the learning center Not strong...  ...instruction. Position Summary What you will get out of being an Administrative Assistant at Mathnasium: Learn to deal with the public,... 
    Hourly pay
    Full time
    Work at office

    Mathnasium

    San Mateo, CA
    1 day ago
  • $22 - $26 per hour

     ...to be shared through in-person, online, and hybrid instruction. Position Summary What you will get out of being an Administrative Assistant at Mathnasium: Learn to deal with the public, and become the face of the Mathnasium learning center. Greet and serve... 
    Hourly pay
    Work at office

    Mathnasium

    Burlingame, CA
    4 days ago
  •  ...stationary Organising travel and accommodation for staff and customers Arranging both internal and external events Possibly maintaining the company social media accounts Providing administration support to Sales Reps, Property Managers and Senior Management #J-18808-Ljbffr... 
    Work at office

    Work at Acme.com

    San Mateo, CA
    4 days ago
  • $35 - $40 per hour

     ...Direct message the job poster from The Fountain Group • Provides administrative support to an executive and select team members for calendar...  .../suppliers. • Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator... 
    Contract work

    The Fountain Group

    San Mateo, CA
    2 days ago
  • $22.6 - $25 per hour

     ...academic goals so they may attend the college of their dreams. We assist with multiple educational needs such as College Test Prep, AP...  ..., instructors, parents, and other stakeholders. Provide administrative support to instructors, such as preparing materials, managing... 
    Full time
    Temporary work
    Summer work
    Work at office
    Flexible hours

    C2 Education

    Millbrae, CA
    2 days ago
  • $140k - $180k

     ...highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust,...  ...stay attuned to what's happening on the ground. * Additional Administrative Support: Complete expense reports, handle personal tasks as... 
    Full time
    Work at office

    Fireworks AI

    San Mateo, CA
    3 days ago
  • $99k - $124k

     ...commitment to patients with cancers harboring mutations in the RAS signaling pathway. The Opportunity: The Senior Executive Administrative Assistant serves as a trusted strategic partner to the Chief Development Officer (CDO), enabling the effective leadership and... 
    Full time
    Work at office
    Local area

    Revolution Medicines

    Redwood City, CA
    19 hours ago
  • The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site... 
    Work at office

    Work at Acme.com

    Burlingame, CA
    5 days ago
  • $26 - $27 per hour

    Administrative Assistant Location: Foster City, CA Base Pay Range $26.00/hr - $27.00/hr Our client, a global consulting firm, is seeking a highly organized and professional Administrative Assistant to support a dynamic and fast‑paced office environment. The Administrative... 
    Permanent employment
    Contract work
    Temporary work
    Work at office
    Immediate start
    Shift work

    Career Group

    Foster, CA
    5 days ago
  • Provides administrative support to an executive and team members for calendar management and travel arrangements. Manage onboarding process...  ...with vendors and suppliers. Support other administrative assistants and serve as a backup to the Administrative Coordinator. Maintain... 
    Contract work

    ApTask

    Foster, CA
    5 days ago
  • $105k

     ...on the critical path and near-critical activities and report to the project team.? Monitor schedule deviations and variances and assist in the development of alternative methods for corrective action.? Apply EVM methodology to measure project progress.? Review schedules... 
    For contractors

    Turner & Townsend

    Foster, CA
    2 days ago
  • $52 per hour

     ...conduct an immediate search for a Part-Time Executive Office Administrator on behalf of our client, a growing and innovative biotechnology...  ...administrative and office coordination support , primarily assisting the Chief Medical Officer while also supporting broader executive... 
    Hourly pay
    Contract work
    Part time
    Work at office
    Immediate start
    Remote work
    Monday to Friday

    Scion Staffing

    Burlingame, CA
    2 days ago
  •  ...Job Posting/Description Position: Human Resources Admin Assistant Department: HR Reports to: Human Resource Manager Starting Rate: TBD Date Position Available: 06/27/2026 Administrative Responsibilities Maintains employees' files in HRIS systems and physical files maintain... 
    Work at office
    Local area

    Flying Food Group

    Burlingame, CA
    1 day ago
  • $109.65k - $141.9k

     ...Job Description The Administrative Coordinator will partner with multiple Executive Directors within Global Decision Science and Insights...  ...team through right process depending on need (SPARC ticket, IT assistance...). Under Executive Directors direction, may create draft... 
    Work at office
    Flexible hours

    PVH (Tommy Hilfiger/Calvin Klein)

    Foster, CA
    4 days ago
  • $23 - $27 per hour

     ...operations, provide friendly and clear communication to inquiries, and assist with external marketing to create community awareness of our...  ...and supportive environment. Description OMS Administrative Assistant job description Job Title: OMS... 
    Hourly pay
    Full time
    Part time
    For contractors
    Local area

    Open Mind School

    Menlo Park, CA
    3 days ago
  • $85k - $135k

     ...Job Title Administrative Assistant About Our Client Our client is a leading global professional services organization within the legal industry, known for advising on complex, high-stakes matters. With offices in major financial and political centres worldwide, the firm... 
    Permanent employment
    Contract work
    Work at office
    Local area
    Worldwide
    Shift work

    Michael Page

    Redwood City, CA
    4 days ago
  •  ...Role Join COMMUNICATIONS INSTALL SOLUTIONS INC as an Office Assistant-HR in Burlingame, CA! This exciting position offers a unique...  ...HR or related field preferred. 1-2 years of experience in an administrative or HR support role. Strong organizational skills and attention... 
    Work at office

    COMMUNICATIONS INSTALL SOLUTIONS INC

    Burlingame, CA
    1 day ago
  • $65k - $90k

     ...delivery of complex life sciences projects through exceptional administrative coordination and client support. At Brailsford & Dunlavey...  ...coordination across project teams. As an Administrative Assistant, you will provide critical administrative and operational support... 
    Work at office

    Brailsford and Dunlavey

    South San Francisco, CA
    5 days ago
  •  ...Administrative Support Specialist We are seeking a detail-oriented Administrative Support Specialist. This position involves data entry...  ...project data Process documents and complete billing tasks Assist with time-off requests, safety reports, and general... 

    Essel Environmental

    San Carlos, CA
    4 days ago
  • $45.8 - $49.82 per hour

     ...patient notifications and crossovers from nursing staff in a timely manner. Contribute to a supportive team environment, offering assistance to colleagues and demonstrating the ability to work autonomously and produce high-quality results without direct supervision.... 
    Hourly pay
    Temporary work
    Work at office
    Monday to Friday
    Flexible hours
    Shift work

    Aquent

    Redwood City, CA
    3 days ago
  •  ...Administrative Assistant Team is seeking an Admin Assistant to join the team and help provide support to a senior leader to ensure the preparedness of all meetings, organize, and manage calendar. Arrange meetings (internal team & external customer/vendor/partner) and... 
    Work at office

    Netpace

    South San Francisco, CA
    4 days ago
  • $179.13k - $237.36k

     ...place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Office Administrator, working in collaboration with and in support of the firm’s strategic initiatives , serves as an essential leader within DLA... 
    Contract work
    Work at office
    Local area
    Remote work
    Visa sponsorship

    DLA Piper

    Belmont, CA
    1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!