Corporate Administration Executive Assistant

Corporate Administrative Executive Assistant

Tri-County Electric Cooperative (TCEC)

POSITION PURPOSE:

Provides executive and departmental administrative support to the VP of Corporate Administration. Organizes departmental priorities, records, communications, meetings, reporting, and recurring processes; tracks assignments and deadlines; and assists with the preparation and maintenance of documentation across Corporate Administration functions. Handles confidential and sensitive information with discretion while supporting timely, organized, and effective department operations.

JOB DIMENSIONS:

Internal Responsibility - Provides administrative and coordination support to the Corporate Administration executive, Human Resources, Safety, and other Corporate Administration functions. Works across departments to coordinate information, schedules, records, employee activities, and follow-up items.

External Responsibility - Interacts professionally with applicants, employees, benefit and service contacts, legal and regulatory contacts, and other external parties as assigned while appropriately routing requests and protecting confidential information.

PRINCIPAL ACCOUNTABILITIES:

• Models the TCEC Essential Attributes as a regular pattern of behavior and self-awareness. Inspires others to do the same.
• Provides executive administrative support to the Corporate Administration executive, including time management, meeting coordination, correspondence, document preparation, organization of priorities, and follow-up on assigned matters.
• Provides administrative coordination across Corporate Administration functions, including Human Resources, Safety, Legal, and Internal Communications, and assists with departmental projects, initiatives, and recurring responsibilities.
• Supports Human Resources administration, including recruiting coordination, candidate communications, pre-employment activities, onboarding, employee changes, personnel documentation, employee records, training coordination, and other HR processes.
• Supports Safety administration by coordinating safety records, training documentation, meetings, reports, incident-related documentation, recurring requirements, and other safety program activities.
• Supports Legal administration by organizing legal and claim-related records, coordinating document collection, maintaining matter files, scheduling meetings, tracking requested information and deadlines, and assisting with communications and documentation involving internal stakeholders.
• Supports Internal Communications by assisting with employee communications, announcements, presentations, events, recognition activities, departmental messaging, and coordination of information for Cooperative-wide distribution.
• Maintains organized and accurate electronic and physical records across Corporate Administration and assists with document collection, retention, reporting, audits, regulatory requests, and other documentation requirements.
• Coordinates meetings and departmental activities, prepares agendas and supporting materials, maintains meeting records when needed, tracks action items, and follows up with responsible parties on outstanding items.
• Tracks departmental projects, assignments, deadlines, recurring requirements, renewals, and other commitments and provides status updates and reminders to support timely completion.
• Prepares, formats, proofreads, and maintains professional correspondence, reports, presentations, policies, procedures, forms, spreadsheets, and other departmental materials.
• Handles confidential and sensitive employee, legal, safety, executive, and organizational information with discretion and performs other reasonably related duties as assigned.

MINIMUM REQUIREMENTS:

Education and Experience - High school diploma or equivalent required; associate degree or higher in business, human resources, or a related field preferred. Minimum three years of progressively responsible administrative, executive support, human resources, or related business experience preferred.

Administrative Experience - Experience handling confidential information and coordinating multiple priorities, schedules, records, and deadlines required. Experience supporting an executive or Human Resources function preferred.

Knowledge/Skills/Abilities - Strong organization, attention to detail, written and verbal communication, judgment, and follow-through required. Must be proficient with Microsoft Office and able to learn HR and business systems. Must maintain confidentiality and interact professionally with employees and leadership at all levels.

POSITION DETAILS

• Position Title: Corporate Administration Executive Assistant
• Reports To: VP, Corporate Administration
• Employment Type: Full-time
• FLSA Status: Exempt
• Supervisory Responsibility: No
• Financial Disclosure Required: No
• Residency Requirement: Yes
• Position Description Effective Date: September 2026

WHY JOIN TCEC

Tri-County Electric Cooperative is guided by ten Essential Attributes that define how we lead, collaborate, and serve with integrity, accountability, and trust. This role offers the opportunity to make a meaningful impact while supporting reliable electric service for the communities we serve.

This job description is intended to identify the essential functions of a position and should not be interpreted as all-inclusive. An employee may be required to perform other reasonably related business duties as assigned by the immediate supervisor and/or management as needed. TCEC reserves the right to revise or modify the job description as needed. This job description does not constitute a written or implied contract of employment.