Distribution Center Administrator

Distribution Center Administrator

Company: ABARTA Coca-Cola Beverages Job Location: 4900 Cleveland, OH Other Potential Locations: Cleveland, OH

We are actively seeking enthusiastic team players who want to work with the world's most trusted and iconic brands. ABARTA Coca-Cola Beverages is a family-owned company committed to being a visible, engaged partner to the customers and communities we serve. We value diversity and individuality, and when you thrive, we thrive. ABARTA offers the perks of a large corporation with the personalized touch of a smaller company. We are a workplace that encourages sharing ideas in a supportive environment, growing professionally, maintaining a healthy work/life balance, and interacting with all levels of the organization. We would love for you to become a part of our family to help make our vision of Quenching the Thirst of Our Neighbors a reality! Work Schedule: Monday through Friday, starting at 8:00 am - 4:30 pm.

Summary

Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.

Responsibilities

Sales Support Phone/Reception Enter call in orders / hotshots (immediate orders). Miscellaneous copying, laminating and distributing. RS02 file maintenance (driver data in route accounting system). Coupon tracking. Create and maintain Track/Rank/Publish boards as required. Sales Meeting Notes/Handouts as requested.

Accounts Receivable/Credit Customer Accounts Receivable research. Sales Center Charge back. Customer mail check requests (validation). NSF Review and tracking - notification to sales. PIA, drafting credit memos and invoice corrections. Local Branch Deductions research.

Human Resources New Employee Orientation and On-Boarding. Responsible for collection, review and dissemination of original new hire paperwork. Serves as local Chain of Custody Coordinator for Drug Test Program. Prints and posts Open Requisition reports/Job Opportunity listings. Make sure all required postings are posted (for audit purposes). DOT - files, random drug testing, records of violation, MVR and physical recertification. Safety Matrix - Training, tracking, and reporting to responsible parties. Payroll Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals. Process payroll adjustments, uniform deductions, miscellaneous deductions. Maintain and update LCC codes/hour transfers in timekeeping system. Ensure that all approvals are obtained to process payroll. Monitor timekeeping system and payroll activities. Remote punch audit tracking to ensure compliance with audit frequency. Trimester Incentive verification as requested for route assignments and other required information.

Security Security door maintenance and programming. Maintain surveillance back up tapes. Maintain visitor log and badges. Assign access cards.

Information Technology Phone system and voice mail maintenance. Maintain/request maintenance of office equipment.

Miscellaneous Administrative Duties Coordinate employee/facility events including catering and meeting room set up. Handle mail/shipping. Update phone directory. Ensure compliance to company audit guidelines. Manage flow of information throughout the day, faxes, coping, telephone, etc. Schedule conference rooms. Support inventory process as assigned. Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned. Follow established company Safety, Health, Environment, and Quality procedures and policies. Actively participate in Hazard Mitigation. Complete assigned Health & Safety trainings.

Qualifications

High School/GED or Diploma required. Some college preferred. 2-5 years' experience in automated office environment required. Minimum 1 year of finance related experience in an office environment required. Basic computer skills including Excel, Word and PowerPoint or related experience. Excellent phone etiquette. Knowledge of multi-line phone systems. Accurate data entry. Strong organizational skills.

ABARTA Coca-Cola Beverages, LLC applicants must submit to a background verification process prior to commencing employment with the company. Employment with ABARTA Coca-Cola Beverages, LLC is contingent on a pre-employment background check which may include drug screening, driving records (including minor moving violations) and will be evaluated according to ABARTA Coca-Cola Beverages, LLC guidelines to determine eligibility for this position. ABARTA Coca-Cola Beverages, LLC is an Equal Opportunity Employer Minorities/Women/Veterans/Disable/Sexual Orientation/Gender Identity.