Recording Desk & Processing Typist

Recording Desk & Processing Typist

As a Recording Desk & Processing Typist, you will join a stable, successful, and growing team. In this role, you will be responsible for reviewing, typing, processing, and submitting critical mortgage and real estate documents for recording. You will interact with a wide variety of stakeholders, receive thorough cross-training, and play a vital role in ensuring data accuracy and compliance across our recording pipeline.

Key Responsibilities:

• Document Review & Recording Operations
• Review mortgage, real estate, and title documents (e.g., Deeds, Deeds of Trust, Mortgages, Assignments, Satisfactions) for accuracy, completeness, and adherence to county recording guidelines.
• Prepare, package, and submit physical and electronic document sets to county clerks and local recording offices.
• Track recording status, proactively resolve county rejections or exceptions, and follow up until final recordation is confirmed.
• Typing & High-Volume Data Entry
• Perform accurate, high-volume typing and indexing of real estate instruments, legal descriptions, party names, and recording details into company systems.
• Maintain exceptional data integrity and typing accuracy under tight daily processing timelines.
• Update internal workflows and maintain organized audit trails for all recorded documents.
• Stakeholder Collaboration & Administrative Duties
• Collaborate effectively and professionally with internal teams, managers, lenders, and county representatives via email, phone, video conferencing, and in person.
• Own assigned projects and proactively provide regular workflow and status updates.
• Comply with all company policies, procedures, regulatory standards, and mandatory compliance training deadlines.
• Perform other related operational and administrative duties as assigned.

Qualifications & Skills:

• Required Knowledge & Technical Skills:
• Mortgage & Real Estate Documents: Strong working knowledge of mortgage documents, real estate titles, and the end-to-end county recording process.
• Data Entry & Typing: Exceptional typing speed and accuracy with strong computer proficiency, including Microsoft Office Suite (Word, Excel) and Outlook.
• Attention to Detail: Meticulous organizational skills with the ability to spot errors in complex legal/real estate paperwork.
• Problem-Solving & Initiative: Ability to act independently with sound judgment, take initiative, and adapt to changing daily priorities.
• Communication & Professional Expectations:
• Clear, grammatically correct, and professional written and verbal communication skills.
• Active listening skills and strong professional presence across all communication channels.
• Ability to thrive in a fast-paced environment while handling multiple tasks under strict time constraints.
• Dependable, reliable, and punctual attendance during scheduled MondayFriday hours, with flexibility for overtime or company events as needed.

What We Offer:

• Comprehensive cross-training across multiple functions and workflows.
• A supportive, team-oriented work environment with exposure to key industry stakeholders.

Benefits may include:

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs
• 11 Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee's primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Old Republic Title is an Equal Opportunity Employer

Work for Old Republic Title