Office Administrator

Office Administrator

The Office Administrator is responsible for supporting the daily administrative operations of the organization by coordinating office functions, assisting with financial and HR-related processes, and ensuring efficient office management. This role supports internal teams by managing documentation, vendor coordination, expense reporting, onboarding logistics, and general administrative tasks while maintaining organized records and supporting operational workflows.

The Office Administrator plays a key role in maintaining office efficiency, supporting employees, and ensuring that administrative processes are completed accurately and in a timely manner.

Key Responsibilities

• Maintain efficient day-to-day office operations and ensure administrative processes run smoothly.
• Serve as a central point of contact for internal administrative support and office-related inquiries.
• Maintain organized digital and physical filing systems for office documentation and records.
• Coordinate administrative tasks and provide operational support as required by management.
• Perform additional administrative duties and special projects as assigned by leadership.

• Process COS terminations after proper approval and ensure records are updated accordingly.
• Coordinate and support new hire onboarding and orientation, including preparing documentation, scheduling sessions, and assisting with onboarding logistics.
• Maintain employee administrative records and ensure documentation is complete and accurate.
• Assist management with employee administrative requests and internal documentation needs.

• Process Concur expense reports weekly and ensure all expenses are reconciled and closed by month-end deadlines.
• Review and submit expense reports and reimbursement documentation for accuracy and compliance with company policies.
• Assist in tracking administrative expenses and supporting internal financial documentation.
• Provide guidance and coordination regarding purchase orders for vendors and administrative purchases.

• Create and manage uniform accounts for employees and coordinate ordering or account updates as needed.
• Coordinate with vendors and service providers to support office operations.
• Order and maintain inventory of office supplies and equipment, ensuring adequate stock levels.
• Assist with vendor communications, administrative purchasing, and supply management.

• Maintain administrative records and internal documentation to ensure information accuracy and accessibility.
• Assist with preparing reports, spreadsheets, and documentation for leadership or internal departments.
• Coordinate administrative logistics such as scheduling meetings, distributing communications, and supporting internal workflows.
• Assist in implementing and maintaining office procedures to improve administrative efficiency.

Key Qualifications

• Bachelor's degree in Business Administration, Communications, or related field. Preferred
• or a Highschool diploma with an additional 4 years of experience
• Minimum of 2 years' experience in an administrative support role.
• Strong organizational and administrative management skills.
• Ability to manage multiple administrative tasks and deadlines simultaneously.
• Attention to detail and accuracy in documentation and expense processing.
• Strong communication and interpersonal skills to coordinate with employees, vendors, and management.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook) and administrative software systems.
• Ability to maintain confidentiality with employee and company information.
• Strong problem-solving skills and ability to work independently in a fast-paced environment.