Client Dedicated Administrative Assistant

Client-Dedicated Administrative Assistant

BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There's no denying our work is demanding, both in volume and pace, but we're up for the challenge. We love the balance of hard work and fun so, you'll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development, and want to set you up for success here at BAL and beyond.

Under the guidance of the Administrative Manager, Practice Support Lead, or Lead Paralegal, the Client-Dedicated Administrative Assistant offers comprehensive administrative assistance tailored to dedicated clients or legal teams. This role is pivotal in ensuring precise document preparation to meet deadlines and deliver exceptional client service to both external and internal clients, including other departments within the firm as needed. This role has excellent career-pathing opportunities including the ability to grow into an Immigration Assistant or Paralegal or other career paths.

Primary Responsibilities:

• Provide general administrative support to legal teams.
• Perform general copying.
• Send faxes and scan documents.
• Perform general file up-keep including physical filing of paperwork and uploading documents to the internal systems.
• Retrieve and return files.
• Assist with projects as related to the practice.
• Create electronic and/or physical files for new cases, including creating file labels.
• Prepare shipping labels and letters and collate packets for employer/client copies.
• Utilize and update in-house database per instructions.
• Prepare reports and perform audits to ensure data quality.
• Work with others to maintain file order of the centralized filing cabinets.
• Collect recycled papers from Attorneys/Paralegals/Immigration Advisors and dispose in shredding bins as needed.

Qualifications:

• 1+ years of experience in an office environment.
• High School Diploma or equivalent.
• General office clerical skills (e.g. phones, typing, filing, etc.).
• General knowledge of Microsoft Office Suite.
• Ability to handle multiple assignments.
• High attention to detail and accuracy.
• Ability to handle heavy workloads.
• Strong verbal and written communication skills.
• Excellent customer service.
• Positive and friendly attitude.

Working Conditions:

• Able to sit and work at a computer keyboard for extended periods of time.
• Able to stoop, kneel, bend at the waist and reach on a daily basis.
• Able to perform general office administrative activities: copying, filing, delivering and using the telephone.
• Able to lift and move up to 25 pounds occasionally.
• Regular and on-time attendance.
• Must be able to prioritized, schedule and complete testing required for multiple applications with overlapping schedules.
• A certain degree of creativity and flexibility is required.
• Hours may exceed 40 hours per week.
• Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.

BAL does not accept unsolicited resumes from recruiters or employment agencies. BAL is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement, BAL reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of BAL. If your agency would like to be considered as a potential recruiting partner, please forward your contact information to View email address on click.appcast.io.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.