Administrative Assistant

Administrative Assistant

BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There's no denying our work is demanding, both in volume and pace, but we're up for the challenge. We love the balance of hard work and fun so, you'll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development, and want to set you up for success here at BAL and beyond.

The Administrative Assistant at the Administrative Services Center, under the guidance of the Administrative Supervisor or Practice Support Manager, is dedicated to providing exceptional administrative support to the legal teams within the firm. This role thrives on ensuring the accurate preparation of documents, meeting deadlines, and delivering superior client service to both internal and external stakeholders.

Primary Responsibilities:

• Facilitate general administrative support for legal teams including:
• Precise data entry of receipt/approval notice details into the in-house database, ensuring accurate representation of government case numbers and validity dates.
• Preparation of meticulously crafted approval letters and notifications for external clients.
• Efficient coordination and rescheduling of appointments with external clients per the directives of the US government.
• Preparation of requests for petition withdrawals to government agencies.
• Update the internal ticketing system to reflect the precise status of requests from legal teams.
• Ensure the physical filing of paperwork with government agencies and the seamless uploading of documents to internal systems.
• Perform general copying and scanning of documents with precision.
• Prepare shipping labels, and letters, and collate packets for employer/client copies in a methodical manner.
• Utilize and update the in-house database according to the provided instructions.
• Provide valuable assistance with projects related to the practice as required.

Qualifications:

• Possesses a minimum of 1+ years of experience in an office environment.
• Preferred experience working in immigration-related tasks.
• High School Diploma or equivalent required.
• Associate degree or 2 years of college preferred.
• Adapts quickly to new technologies, ensuring seamless integration into daily tasks.
• Quick grasp of new processes, adept at applying technological skills.
• Proficient in general office clerical tasks including phones, typing, and filing.
• Demonstrated proficiency in the Microsoft Office Suite.
• Ability to effectively manage multiple assignments concurrently.
• Possesses a keen eye for detail and unwavering commitment to accuracy.
• Capable of managing heavy workloads efficiently.
• Exceptional verbal and written communication skills.
• Exemplifies excellent customer service with a positive and welcoming demeanor.

Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.