Executive Assistant Operations

Schedule: Part-time or Full-time (for the right person) Company: Hansen Crafted family of companies — including Hansen Crafted Outdoors , Hansen Crafted Homes and BTB Development We’re a fast-growing family of businesses in construction, real estate, outdoor luxury living, and development—and we’re looking for an exceptional assistant to help keep everything running smoothly. This is not a sit-back-and-answer-emails kind of role. We need someone who thrives in fast-paced environments, loves organization, and gets genuine satisfaction from bringing order to chaos. You might be our person if: Your calendar is color-coded (and beautiful) You love checklists, systems, and making processes more efficient You’re tech-savvy and can learn new software quickly You’re proactive and solve problems before anyone asks You can keep up with two entrepreneurial brains moving at 100 mph We’re a work hard, play hard team. We move fast, have fun, joke around, and care deeply about building great businesses and a great life. Location In-person | St. Petersburg / Tampa Bay, FL Responsibilities Manage calendars, scheduling, and appointments Answer phones and route calls professionally Data entry and CRM management across multiple SaaS platforms Assistant with invoicing, insurance renewals and requirements Handling internal customer service issues Help maintain organization across business systems and files Assist with email management and follow-up Book travel, reservations, and occasional personal appointments Running errands (returns, pickups, supply runs, team lunches etc.) Scheduling team activities Help with basic QuickBooks admin / bookkeeping support Keep projects and to-do lists moving forward Support general operations across multiple companies Must be comfortable with AI systems Bonus Points If You Have experience in construction, real estate, or small business operations Understand tools like QuickBooks , Google Workspace , Slack , CRMs, or project management systems Enjoy social media and content creation Would be comfortable occasionally appearing in Instagram reels, behind-the-scenes videos, or company content Have strong written communication and customer service skills The Right Fit We care far more about attitude, intelligence, and organization than having the perfect résumé. We want someone who is: Loyal Highly organized Resourceful Positive Thick-skinned (because we move fast and communicate directly) Looking for a long-term home where they can grow with us We’re open to part-time or full-time depending on the right person. More than anything, we want to find someone who fits our team and wants to grow with us for years—not just months. If you’re the type of person who sees a mess and immediately starts building a better system… we’d love to meet you. How to apply Email your resume and why you want to work with us at View email address on click.appcast.io #J-18808-Ljbffr