Project Coordinator

Why E2 Optics?

Power the Future of Connectivity!

Are you ready to elevate your career with an award-winning, woman-owned technology integrator that's leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry-powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow.

At E2 Optics, you will work with cutting-edge systems in some of the most advanced environments in the world. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA - we believe in lifting each other up, mentoring with purpose, and celebrating every win.

If you are looking to be part of something meaningful, fast-moving, and future-focused, your next opportunity is here. Join one of America's largest and fastest-growing tech integrators and help us shape what's next.

What You'll Do

• Safety is E2 Optics' number one core value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures
• Promotes company core values to foster and safeguard family-centric culture. Safety committee member- attends corporate meeting monthly to ensure all safety measures are being taken and met
• Assist program managers, project managers, and superintendents with collecting, analyzing, and summarizing data/metrics, as well as handling daily tasks
• Project controls member - attends project controls meetings to ensure incorporation of latest project controls measures are being implemented and utilized by local site project management
• Assists P6 master scheduler in hours/cost analysis and provides active project data quality controls analysis support to senior project manager, project manager and superintendent
• Manage timecard entries, job code tasks, and weekly job tracker updates for accuracy and compliance
• Oversee progress invoicing and manage change order processes, including maintaining the change order tracker and processing internal changes
• Identify areas for operational improvements, propose solutions, and assist with developing and implementing efficient practices
• Plan and organize meetings by preparing agendas, recording minutes, and following up on deliverables
• Create purchase orders. This entails being available in the corporate ticketing system queue during business hours when requested additional help
• Provides reporting support to the program and project manager to create and maintain project forecasts, manpower forecasts, staffing pipeline, and project performance
• Provide site observation reports and addresses issues with E2 QA/QC, site superintendent, project manager and project engineer, and E2 optics management supports project managers with procurement and logistics including obtaining quotes from vendors and distributors
• Following up with project manager and escalating challenges as they arise with proposed solutions to ensure project health
• Assists in supporting corporate accounting in the tracking of GMP expenses
• Assists in monitoring and maintains current inventory levels; processes purchasing orders as required; tracks order and investigates problems
• Assist logistics with inventory, and reconciles actual inventory received and stock count to computer-generated reports
• Accepts deliveries and communicates the receipt of delivery to the appropriate party
• Performs activities related to vendor and distributor invoices, researching issues, etc
• Oversees collection and maintenance of required compliance documents related to onboarding, post-employment processing, and project activities
• Coordinates hiring and orientation training of new, supplemental contract employees
• Supports the new hire onboarding process and offboarding termination process
• Provides training, coaching, development, and motivation for personnel as needed
• Coordinate travel requests and manage changes to travel schedules as needed
• The individual in this role should be able and willing to travel as required by E2

What We Are Looking For

• High school diploma or GED required; associates degree is preferred
• 1-2 years of experience working in the construction industry as a project coordinator
• 3-5 years of scheduling experience preferred
• Demonstrated professional demeanor and communications with customers, field team, vendors, and management
• Excellent interpersonal skills
• Excellent written and verbal communication skills
• Excellent project management body of knowledge understanding
• Proficient project controls understanding
• Ability to work in a dynamic, fast-paced environment with deadlines
• Easily adapt to changing situations, workflow and deadlines
• Able to respond to situations is a positive manner and provide good customer service skills
• Strong administrative, organizational, coordination skills and data analytical skills
• Strong computer-application understanding and excellent Microsoft Excel skills
• Competent understanding of Primavera P6 and project scheduling
• Detail-oriented work structure approach with ability to coordinate with cross-functional partners
• Quick learner: will be trained on internal project scheduling and project controls
• Able to work independently and as a team player

What We Offer

• Competitive pay
• Opportunities for professional development and career growth
• BICSI training facilities
• A supportive and inclusive work environment
• Health, dental, and vision insurance
• Paid time off and holidays

Work Environment and Physical Demands

The standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, reach with hands and arms, and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 50 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may also be required to work in tight, confined spaces. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. When possible, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.