Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This position is responsible for the timely and accurate processing of accounts payable transactions while supporting the day-to-day operations of the accounting department. The ideal candidate is organized, dependable, and able to work independently while managing multiple priorities. This role is a great opportunity for an accounting professional who enjoys working with vendors, maintaining accurate records, and supporting the organization's financial operations.

Primary Responsibilities

• Process vendor invoices accurately and timely in accordance with company policies and procedures.
• Review invoices for appropriate approvals and supporting documentation.
• Prepare and process vendor payments through approved payment methods.
• Maintain vendor records and supporting documentation.
• Respond to vendor inquiries and resolve billing and payment issues.
• Process company credit card transactions.
• Reconcile vendor statements and investigate discrepancies.
• Monitor outstanding invoices and ensure timely payment of financial obligations.
• Assist with accounts payable reconciliations and related accounting schedules.
• Support month-end activities by providing accounts payable reports and documentation.
• Organize and maintain electronic and physical accounting records.
• Collaborate with internal departments to ensure proper coding and approval of expenses.
• Perform other accounting and administrative duties as assigned.

Qualifications

Education & Experience

• Associate's degree in Accounting, Business Administration, or a related field preferred.
• Minimum of 3 years of accounts payable, bookkeeping, or related accounting experience.
• Experience with QuickBooks Desktop preferred.
• Proficiency in Microsoft Excel, Outlook, and Word required.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently and prioritize tasks effectively.
• Strong communication and customer service skills.
• Ability to meet deadlines in a fast-paced environment.
• Basic problem-solving and reconciliation skills.

Compensation: $18.00 - $22.00 per hour