Contract Administrative Assistant

Job Duties Responsibilities:

• Own and manage contract-related tasks within the contract intake system (MS Teams Planner App), ensuring accuracy, completeness, and timely processing.
• Administer RUS and non-RUS contracts from initiation through closeout, including routing for signature, tracking execution and approvals, and preparing final documentation.
• Prepare, track, and maintain Master Engineering Service Agreements (MSAs), amendments, and related documentation.
• Ensure accuracy and compliance by maintaining up-to-date contract records and identifying discrepancies.
• Support and coordinate the contractor bid process, including maintaining bidder lists and facilitating communication between clients and contractors.
• Generate and analyze construction progress and inventory reports to support project tracking and contractor invoicing.
• Review contractor invoices for accuracy, compliance, and approval readiness.
• Develop templates and forms to improve consistency in construction documentation.
• Assist with training related to contract processes and procedures.
• Promote process consistency, financial accuracy, and efficient project execution.
• Perform other related duties as assigned.

Minimum Education Required Education: High School diploma or equivalent. Minimum Experience Required Required:

• 3+ years of contract administration or document control experience.
• Demonstrated advanced Excel skills (complex formulas).
• Strong organizational skills with exceptional attention to detail.
• Effective written and verbal communication skills.
• Strong interpersonal skills and professional etiquette.
• Ability to manage multiple projects and deadlines simultaneously.
• Dependable, with a willingness to support various functions across the company.

Preferred:

• Knowledge of engineering or construction contract terminology.
• Understanding of contract language and legal terminology.
• Experience coordinating across teams and managing documentation systems.
• Familiarity with contract types and contract management best practices.
• Experience supporting audit or compliance processes.
• Strong problem-solving skills with the ability to resolve discrepancies in contract and financial documentation.
• Familiarity with RUS standards.

Shift First (Day) Number of Openings 1 Public Transportation Accessible No Physical Required No Drug Test Required No Compensation $23.00 - $27.00 / Hourly Postal Code 65172 Place of Work Hybrid Requisition ID 11741 Job Type Full Time Job Benefits Health insurance, paid time off, retirement benefits Application Link Finley Engineering Company Inc