Senior Payroll Tax Analyst

Job Description

Position Overview

The Senior Payroll Tax Analyst plays a key role in delivering accurate, on-time semi-monthly payroll and keeping multi-state payroll tax compliance firmly on track. The Analyst collaborates with the Tax team on compliance, reporting, and analysis. Working closely with HR, Benefits, and Accounting, the Analyst also validates payroll data and helps make sure every payroll transaction is properly recorded. The role is an excellent fit for a seasoned payroll professional who combines hands-on processing experience with a strong command of multi-state payroll taxation.

Key Responsibilities

• Manage multi-state payroll tax withholding and registrations, including employees who live in one state and work in another, remote and hybrid workers, and state reciprocity agreements
• Ensure compliance with federal, state, and local payroll tax and wage-hour regulations
• Track employee work locations and address changes to confirm the correct state and local withholding, and correct any misapplied taxes
• Reconcile quarterly tax filings, including Form 941 and state and local returns, to payroll records
• Respond to payroll tax notices and agency inquiries, and coordinate their resolution with the Tax team
• Support year-end processing and W-2 preparation for domestic and expatriate payrolls
• Reconcile year-end payroll registers, tax liabilities, and Form 941 and state and local filings to the general ledger, and resolve variances before W-2 finalization
• Provide payroll documentation, reconciliations, and responses to auditor inquiries for internal and external audits, including NYS and 401(k) plan audits
• Build recurring and ad hoc reports in ADP and Excel to support reconciliations, audits, management reporting, and requests from Accounting, Tax, and HR

Qualifications

• 5+ years of experience in payroll processing and payroll tax, preferably in a corporate or professional services environment
• Bachelor’s Degree required
• Strong background in multi-state payroll, ideally at a global firm with 500+ employees
• Extensive hands-on experience with ADP Enterprise, including ADP reporting tools
• Highly proficient in Microsoft Excel