Administrative Assistant

The Opportunity

Our client, a well-established, privately held company with a strong leadership team, is seeking an Executive Administrative Assistant to support four partners. This is a true "white glove" role for someone who is always three steps ahead.

What You'll Do

- Own and manage executive calendars in Outlook, combining business and personal appointments on one calendar per executive

- Anticipate leaders needs, potential scheduling conflicts, confirm attendance with meeting attendees, and review the upcoming week's schedule every Friday

- Manage projects and follow through with proactive status updates

- Prepare documents, spreadsheets, and presentations using Microsoft Office

- Arrange domestic and international travel, including last-minute changes

- Handle personal concierge tasks: dinner reservations, vehicle servicing, passport/ID renewals, fittings, and appointments

- Screen and return calls and emails with polish and discretion

What You Bring

- Proven experience as an executive assistant supporting multiple senior leaders or C-suite

- Advanced Outlook skills (calendar, rules, and inbox management) and strong Word and Excel skills;
Excel expertise is a plus

- Sound judgment on what to say, what not to say, and how to say it, with professional boundaries at the executive level

- A track record of backup planning, double-checking details, and closing the loop

- Flexibility for occasional after-hours availability (travel emergencies, urgent changes)

- Interest in a long-term career with a growing company