HR Assistant

HR Assistant

Pittsburgh, PA

Overview

Position Type: Full Time

Description

The Human Resources Assistant provides administrative and HR assistance to the HR Director. This role assists with the recruitment and on-boarding of new hires assigned to each department. This role assists the HR Director in facilitating HR initiatives through the line of business. This position is the primary liaison between Payroll and Human Resources. This position will support the HR Director during Open Enrollment. This position is responsible to assist with maintaining and updating our Learning Management System (LMS) Relias Learning for HR. This role provides administrative support needed, including scheduling of meetings, record keeping, file maintenance and HRIS entry.

Essential Functions

• Primary liaison between Human Resources and Payroll
• Responsible for assisting with updating and maintaining HR metrics in Paycom and in reports
• Assist with the recruiting efforts for the assigned line of business, including resume screening, scheduling of interviews, and generation of offer letters
• Assist with new employee on boarding. Help coordinate date and time of orientation, reserve conference room and make sure all new hires are notified of time, place and items needed for orientation
• Assist with Benefits Administration, primarily related to open enrollment etc.
• Assists in the update/maintenance of our HRIS system (Paycom)
• Ensure current job descriptions are on file for all employees; work with management team to help draft new job descriptions for new positions
• Maintain a visible Human Resources presence throughout Metro; help assist employees with concerns and questions
• Assists with organizational training and development efforts; help coordinate employee training with appropriate vendors
• Responsible for data entry into HRIS systems for employee transactions. Ensure accuracy and compliance. Help with Payroll to ensure FTE allocations are accurate and individual records are maintained
• Assist with preparation of monthly reports or as needed for the Senior team
• Assist with preparation of HR data for All Staff Meetings
• Run reports as necessary for department projects
• Forward invoices for payment
• Assist with and schedule exit interview process
• Assists in organizational training and development efforts, including but not limited to coordinating location and all items necessary for sessions
• Coordinate Human Resource news to Communication Dept. for monthly newsletter
• Perform other duties as assigned

Qualifications

Requirements

• Ability to work independently and with a team
• Ability to work under minimum supervision and demonstrate strong initiative.
• Ability to deal in an organized manner with problems involving multiple variables within the scope of the position.
• Ability to recognize, evaluate, solve problems, and correct errors, and to develop processes that eliminate redundancy.
• Ability to conceptualize workflow, help develop plans, and implement appropriate actions.
• Ability to communicate effectively in writing, over the telephone, and in person.

Education/Experience

• High school diploma or equivalent required
• Minimum of 1-3 years of administrative experience, preferably in an HR environment, or a combination of education and experience. Associates degree in related field or equivalent combination of experience
• Working knowledge all various employment laws are desirable
• Previous experience should include a minimum of one year working in a customer service-oriented environment
• Work requires excellent professional written and verbal communication and interpersonal skills
• Work requires willingness to work a flexible schedule
• High level of confidentiality required
• Ability to work reliably, with professionalism in a high-volume, high-demand medical environment
• Proficiency in Word, Excel, PowerPoint, and E-mail Ability to prioritize and manage time