Office Administrator

Job Title: Part-Time Installation AdministratorJob Description

This is a part-time position requiring 25-30 hours per week, offering a consistent schedule with flexibility during daytime hours. This role is crucial to the growth and profitability of the location due to the high level of activity and customer interaction. The position provides exposure to various aspects of the business, including operations, sales, service parts, and customer service.

Responsibilities

• Support accurate invoicing of customers for goods and services.

• Close job orders and manage inventory adjustments and transfers.

• Conduct job analysis reporting on efficiency performance and inventory control.

• Review the daily receiving audit for receivables.

• Assist with service and warranty jobs by entering manufacturing orders, creating shop orders, building BOMs, scheduling, invoicing, and closing shop orders.

• Manage accounts payable by approving invoices, entering invoices, and reconciling credit card statements.

• Answer incoming phone calls and assist customer service with parts calls, entry of parts orders into the operating system, and updating customers on parts order status.

• Issue vendor purchase orders and approve vendor invoices.

• Provide general support to operations and sales staff.

• Coordinate delivery drivers hotel rooms, expense reports, fuel tickets, car rentals, and timecards.

• Support outside sales teams as needed.

• Support marketing in customer mailings relative to the locations needs.

• Assist with human resource functions including new hires, terminations, and active employee paperwork processing.

• Serve as backup for labor reporting and time off recordkeeping for installation technicians.

Essential Skills

• 12+ years of office/administrative experience.

• 12+ years using Microsoft Excel, primarily basic formulas, data entry, sorting/filtering, and spreadsheets.

• Experience in scheduling, coordination, or dispatch-related activities.

• High school diploma.

Additional Skills & Qualifications

• Experience in a manufacturing environment, shop level, or assembly line type environment.

• ERP experience.

• Purchasing experience, particularly in office supplies.

• HR experience.

• Bilingual in English/Spanish.

Work Environment

This part-time position requires 25-30 hours per week, with flexibility to choose a start and end time between 7:30 am and 4:30 pm. The role is office-based but involves regular interaction with the shop floor, technicians, drivers, customers, vendors, sales, engineering, and parts teams. The environment is casual, with jeans appropriate, but employees must adhere to shop safety requirements such as steel-toe footwear when necessary. The facility supports sales, installation, service, and parts for heavy-duty work trucks and includes multiple installation/service bays. Candidates should be comfortable in an active industrial facility that can occasionally be loud, busy, and somewhat dirty.

Job Type & Location

This is a Contract to Hire position based out of Huntley, IL.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Huntley, IL.

Application Deadline

This position is anticipated to close on Nov 26, 2026.

Workplace Type

This is a fully onsite position in Huntley,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.