Project Accountant

Project Accountant

The Project Accountant is responsible for the financial integrity, forecasting validation, billing administration, and overall financial coordination of assigned At-Risk construction projects throughout the full project lifecycle. This role serves as a strategic financial partner to Project Managers and Operations teams by maintaining deep project financial knowledge, identifying margin risks, validating forecasts, supporting revenue recognition, and ensuring accurate project financial reporting and client billings.

The Project Accountant is responsible for monitoring project financial performance including commitments, subcontractor costs, change exposure, contingencies, owner billings, and cost trends. This role requires strong construction accounting knowledge, independent billing capability, and the ability to challenge project assumptions and forecasts to ensure financial accuracy and accountability.

The Project Accountant works closely with Project Managers, Project Directors, Accounting, Operations, subcontractors, and clients to support successful project execution while maintaining compliance with company financial procedures and accounting standards.

This is a full-time FLSA salaried exempt position, requiring 40 work hours per week with the ability to work more if necessary.

Industry: Construction Accounting & Finance

Essential Duties & Responsibilities:

• Project Financial Management & Forecasting
  • Maintain deep financial knowledge of assigned At-Risk construction projects
  • Validate Project Director prepared forecasts and support the Project Director with any additional clarifications requested by Operations Director
  • Monitor project financial performance including commitments, contingencies, change exposure, cost trends, and margin risk
  • Assist in managing project financials including forecasting reports, contingency allowance reports, and actual spend tracking
  • Investigate project financial variances and share these with the Project Manager to assist in identifying risks that could impact project profitability
  • Support Work-in-Progress (WIP) reporting and revenue recognition processes
  • Maintain accurate project financial documentation and reporting throughout the project lifecycle
  • Collaborate with project teams to ensure financial data integrity and timely reporting
• Billing & Revenue Administration
  • Prepare, process, and maintain monthly client billings independently
  • Support AIA billing preparation and associated documentation
  • Audit owner billings for accuracy and completeness
  • Enter approved billings into Sage Intacct and related tracking systems
  • Distribute owner billings and maintain billing logs and records
  • Prepare sworn statements, lien waivers, and related project billing documentation
  • Track second-tier waivers and ensure proper documentation compliance
  • Monitor billing status, collections support, and resolve billing discrepancies
  • Support revenue recognition accuracy through proper billing and cost alignment
• Project Costing & Change Management
  • Review and process subcontractor invoices monthly
  • Collaborate with Project Managers, Project Directors and clients to process and manage PCOs, PCCOs, change events, trade change orders, and owner change orders
  • Process commitments, purchase orders, subcontracts, and trade contracts
  • Enter and maintain project budgets within Procore and Sage Intacct
  • Monitor project commitments and subcontractor cost activity for financial accuracy
  • Coordinate cost compilation and issue resolution related to project financial activities
  • Support job cost tracking, project coding accuracy, and financial reconciliation activities
  • Collaborate with Project Managers, Project Directors and clients on project close-out processes and documentation packages
• Systems, Process Improvement & Collaboration
  • Collaborate with Project Managers, Project Directors, Accounting, and Operations teams to improve financial processes and reporting accuracy
  • Support ERP system data integrity between Procore, Sage Intacct, and related systems
  • Identify project accounting process inefficiencies and recommend improvements
  • Assist with development and maintenance of project accounting procedures and documentation
  • Communicate professionally with subcontractors, vendors, clients, and internal stakeholders
  • Crosstrain with team members to provide backup support for critical project accounting functions and workload overflow within the Accounting Department
• General Project Accounting Functions
  • Create and maintain project setup information within accounting and project management systems
  • Ensure compliance with accounting principles, internal controls, and company financial procedures
  • Support external audit requests and provide project financial documentation as required
  • Assist with month-end close processes related to assigned projects
  • Maintain organized, audit-ready project accounting documentation
  • Support ad hoc project related analysis and report requests

Performs other related duties as assigned.

Competency Requirements:

• Action Oriented
  • You readily take action on challenges, without unnecessary planning.
  • You identify and seize new opportunities.
  • You display a can-do attitude in good and bad times.
  • You step up to handle tough issues.
• Collaborates
  • You work cooperatively with others across the organization to achieve shared objectives.
  • You represent your own interests while being fair to others and their areas.
  • You credit others for the contributions and accomplishments.
  • You partner with others to get work done.
  • You gain trust and support of others.
• Communicates Effectively
  • You are effective in a variety of communication settings: 1:1, small and large groups, or among diverse styles and position levels.
  • You attentively listen to others.
  • You adjust to fit the audience and the message.
  • You provide timely and helpful information to others across the project team and organization.
  • You encourage the open expression of diverse ideas and opinions.
• Interpersonal Savvy
  • You relate comfortably with people across levels, functions, and cultures.
  • You act with diplomacy and tact.
  • You build rapport in an open, friendly, and accepting way.
  • You build constructive relationships with people both similar and different to you.
  • You pick up on interpersonal and group dynamics.
  • You can diffuse even high-tension situations comfortably.
• Situational Adaptability
  • You pick up on situational cues and adjust in the moment.
  • You readily adapt to personal, interpersonal, and leadership behavior.
  • You understand that different situations may call for different approaches.
  • You can act differently depending on the circumstances.

Benefits for this position include but are not limited to:

• Medical, Dental & Vision Package
  • Eligibility begins date of hire
  • Telemedicine included in benefit package at no additional charge to employee
  • Company provided annual HSA contributions
  • Dependent care FSA, Medical FSA, Limited care FSA
• Paid Time Off
  • 15 days' pay year
  • Regularly scheduled, full-time employees begin accruing PTO from their start date of hire, with increases occurring after designated years of service. Employees can accrue a maximum of 1.5 times the annual accrual amount.
• Holiday Pay
  • 6 Paid U.S. Holidays
  • 2 Paid Floating Holidays
  • Employees hired on or after July 1 will receive 1 Floating holiday that year.
• Retirement Savings Plan 401(k)
  • Employees have the option to contribute to Traditional and/or Roth 401(k) plans.
  • Company 401(k) Matching Contributions
  • Individual & group learning sessions