Personal Assistant to CEO and His Family

Job Description

Job Description

Executive Administrative Assistant (Real Estate & Nonprofit Support for a Business Man and His Family)

Multi-Region Role | Fresno & San Diego, California • Detroit, Michigan • San Jose, Costa Rica

We are seeking a highly organized, discreet, and driven Executive Administrative Assistant to support a fast-paced CEO with a number of business ventures and nonprofits with whom he’s currently involved, the main one being a dynamic real estate brokerage team. This unique role blends executive support, licensed real estate coordination, and meaningful involvement with LGBTQ+ nonprofit organizations.

This is an ideal opportunity for a motivated professional who thrives in a multifaceted environment and is passionate about both operational excellence and community impact.

Key Responsibilities

• Coordinate travel logistics between California, Michigan, Costa Rica, and other locations
• Provide administrative and transaction support to a busy brokerage team ( Active California Real Estate License in good standing required )
• Assist with LGBTQ+ nonprofit initiatives and support emerging nonprofit organizations
• Manage personal and professional tasks for a high-performing CEO
• Support and coordinate Open House events across San Diego (and possibly Riverside & San Bernardino Counties) 
• Handle sensitive information with the highest level of discretion and confidentiality
• Maintain and manage complex databases and administrative systems
• May involve certain on-site coordination with third party related trades for our rental property portfolio in San Diego

Qualifications

• Bachelor’s Degree required
• Active California Real Estate License in good standing
• Valid California Driver’s License, auto insurance, clean driving record, and reliable transportation
• Proficiency in Microsoft Office 365 and Google Workspace
• Familiarity with Follow Up Boss, Asana, and AppFolio database software preferred, but not required. Quick knack for learning new software.
• Solid experience working with complex databases
• Proven experience with Adobe Acrobat and InDesign desired. Preference will be given to applicants who demonstrate formidable skills with these software titles
• Bilingual English and Spanish skills are a plus, but not required
• Exceptional organizational, communication, and multitasking abilities
• Demonstrated integrity, trustworthiness, and professionalism
• Strong multi-tasking skills
• Welcoming voice and writing skills, as you may be the first impression outsiders have on our companies and organizations

Additional Requirements

• Must be able to safely lift 50 lbs.
• Display exceptional organization and tracking skills
• Possess professional communication skills
• Must pass a full credit and background check (for qualified applicants)
• Ability to travel as needed and support on-site events

Why This Role Stands Out

This position offers a rare combination of executive-level exposure, real estate operations, and community-driven nonprofit work. You’ll play a key role in supporting both business growth and impactful initiatives that make a difference.

If you're a detail-oriented, self-starter professional with a command of organization skills, who needs little oversight and can demonstrate creative solutions-finding skills, we encourage you to apply today.

Submit your resumé and cover letter, including why this position interests you and what your salary requirements are for consideration to View email address on ziprecruiter.com

Your resumé must clearly display your valid, California DRE License near your contact information.