HR Assistant

UCPSA HR Assistant 

Wage: $40,000 annually

You belong here!

United Cerebral Palsy of Southern Arizona is a growing non-profit agency in Southern Arizona. We are looking for a new member to join our team as a full-time Bilingual HR Assistant in our Tucson office. This job is ideal if you are dependable, detail-oriented, and thrive in a busy office setting.

We have a great company culture where we work together to provide our clients with quality care. We treat our clients and employees as our customers and strive to provide excellent customer service to all.

Perks

-Competitive compensation

-Annual leave and paid holidays 

-Employer-sponsored medical, dental, and vision insurance 

-401k with matching for eligible employees

JOB DUTIES:

Recruitment

• Implement aligned recruiting; hire/recruit new employees specific to needs.


• Attend job fairs.


• Process applications and conduct interviews of potential staff.


• Ensure proper certifications, references, and employment verifications are obtained for each employee.

New Hire Orientation

• Assist with E-Verify for appropriate I-9 documentation.


• Assist with New Hire Orientation, ensuring new employees complete all paperwork, upload copies of certifications, and provide telephony cards.


• Assist with all new hire paperwork, create personnel files, and enter new hire information into Paycor.


• Assist with entering the name, Social Security number, and birthdate of new hire into the new hire spreadsheet and email to the Benefit Administrator monthly.


• Securely email DCS Background checks for new employees.


• Complete a search on the OIG website for Medicaid fraud for new employees.


• Assist with processing all fingerprint clearance card denials and/or suspensions and handle them appropriately.

Documentation

• Assist with maintaining accurate and detailed documentation of all contacts with staff in scheduling software and in staff files.


• Assist with maintaining personnel files for all Direct Care Workers pursuant to contractual requirements and governmental regulations.


• Assist with rolling internal audit of personnel files.

Compliance

• Adhere to the agency’s Policies and Procedures.


• Maintain consumer and agency confidentiality at all times.


• Ensure the agency’s grievance policies are implemented as needed.


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  Certifications



• Assist with verification of current certifications and requirements such as Criminal History Affidavit, fingerprint clearance card, 39 MVR driving record, and CPR/First Aid.
  
  
  
  
  • Process check requests for fingerprint cards.
  
  


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  Employment Law



• Stay current in knowledge of employment law.


• Attend required training to ensure proper agency practice of human resource functions.


• Join and regularly attend SHRM-GT meetings.

Assist with processing FMLA requests.

Assist with the Workers’ Compensation Process

• Answer employee questions and have them call MedCorp.


• Speak with the clinic’s doctor.


• Work in conjunction with WCCA and the insurance carrier.


• Create a modified duty letter if UCPSA cannot accommodate work restrictions with shifts. 


• Coordinate employee’s schedule to review modified duty, if needed.


• Notify the Program Department and Staff Supervisors of any restrictions per doctor’s report and keep them updated as necessary.

Assist with exit interviews at termination as needed.

• Collect all agency property.


• Process personnel files of terminated employees.


• Remove I-9s from the active I-9 notebook and file in the inactive notebook.


• If appropriate, cancel any health insurance benefits and/or dental insurance and submit COBRA information to the third-party administrator.


• Work closely with the accounting department to resolve payroll issues.


• Process all incoming employment verifications for current and past employees.


• Arrange for drug testing as necessary.


• Assist with agency fundraising efforts.


• Attend meetings with Program Managers when needed.


• Conduct other reasonably related duties as assigned by the Regional Director or HR Coordinator.

QUALIFICATIONS:

• Associate degree in a related field.


• Two (2) years of experience in a related field.


• Working knowledge of employment law.


• Human Resources basic certification within one (1) year of employment.


• Able to work effectively with team members as well as independently.


• Flexibility based on agency needs.


• Experience with the following:
  
  
  
  
  • COBRA
  
  
  • ADA
  
  
  • FMLA
  
  
  • Non-discriminatory hiring practices
  
  
  • Worker’s Compensation
  
  


• Hold or obtain a current Arizona level one fingerprint clearance card.


• Satisfactory DES background check.


• Hold or obtain Direct Care Worker AHCCCS-mandated training.


• Hold or obtain CPR/First Aid certification.


• Hold or obtain Article 9 training.


• Hold or obtain TB testing clearance, if required by agency services contract.


• Able to learn and operate agency program software, as well as other computer programs necessary to complete job duties.


• Conflict resolution skills.


• Excellent oral and written communication.


• High degree of professionalism as evidenced by commitment to working with people with disabilities, and effective communication of the agency’s goals and services.


• Ability to become a Notary Public.


• 18 years of age or older.


• Bilingual in English and Spanish preferred.


• Reliable transportation.