Household Manager & Family Assistant

Household Manager & Family Assistant

Location: Philadelphia, PA 19123

Employment Type: Full-Time | 40 guaranteed hours/week

Schedule: Monday-Friday | Split shift: 7:00 AM to 11:00 AM and 2:00 PM to 6:00 PM

Compensation: $70,000-$85,000 (W-2), based upon experience and a highly aligned skill set | Additional Benefit Offerings to include: paid time off, 401(k) eligibility after one year of employment and a monthly health stipend included in the compensation package

Start Date: September 1, 2026

Requirements

• Valid driver's license and clean driving record
• Reliable transportation to residence (family vehicle will be available as needed)
• Maintain a smoke-free environment
• Comfortable around dogs
• Willing to travel to Stockton, NJ bi-weekly for additional property management
• Must be authorized to work in the United States

About Our Family

We are a busy, on-the-go family with two working parents, two school-age children, and two energetic dogs who keep life full. Between demanding careers, school schedules, extracurricular activities, and several exciting property projects underway, our days move quickly. We love our life and the season we're in, but we're looking for a proactive partner to bring consistency, organization, and calm to our busy household.

Our primary home is in Philadelphia, with a second home in Stockton, New Jersey that we enjoy on weekends and throughout the summer. Both properties require attention, so this role naturally extends between the two. Some days may center around school transportation, meal preparation, grocery shopping, dog care, or household organization, while other weeks involve coordinating vendors, overseeing contractors, managing errands, or checking in on the second property.

The biggest challenge we're hoping to solve is creating greater consistency and predictability in our family's daily rhythm. Reliable support with transportation, household management, and the many details that come with the business of our lives, including a second home, will not only ease the day-to-day workload but also give our children more opportunities to participate in activities that busy work schedules haven't always allowed.

We also work closely with a trusted remote executive assistant who manages many behind-the-scenes logistics. The person in this Household Manager role will become the "boots on the grounds," partnering closely with her to handle anything requiring an in-person presence and ensuring nothing falls through the cracks; projects and day-to-day operations more seamlessly.

Above all, we value a home that feels calm, organized, and supportive. We don't expect perfection, but we deeply appreciate someone who takes initiative, notices what needs to be done, and genuinely enjoys helping a busy household run well. If that sounds like you, we think you'll feel right at home.

Who You Are

We're looking for someone who is organized, dependable, and confident. You're naturally proactive and anticipate needs before they arise. You're adaptable without feeling scattered, proactive, and comfortable shifting between priorities while keeping the bigger picture in mind.

This role is perfect for someone who enjoys variety. A typical day might include walking the dogs and school drop-offs in the morning, followed by a combination of grocery shopping, package pickups, vendor visits, or contractor coordination, meal preparation, laundry, or helping reset the home for the evening. You enjoy working independently, take pride in staying productive, and find satisfaction in making life easier for others.

Because our household moves in many directions, we're looking for someone who stays calm under pressure and communicates with confidence and professionalism. Flexibility, resilience, strong time management, and a team-first mindset are essential. You're comfortable with direct communication, adapt easily when plans change, and can move between tasks without feeling overwhelmed.

Comfort around dogs is important, as both are valued members of our family and need daily care, including walks, feeding, and occasional medication. Experience supporting multiple properties, coordinating vendors, or assisting with renovation projects and project management is a plus, but we're happy to help the right person build those skills.

Most importantly, we're looking for someone who wants to build a long-term relationship with our family. This is more than a household management position—it's an opportunity to become a trusted partner and play a meaningful role in helping our family thrive.

Key Responsibilities

Family Support & Child Assistance

• School drop-offs and pick-ups, children's schools are about 20 minutes apart from each other (7:45am and 8am start times. 3pm and 3:30pm end times.)
• Transportation to and from after-school activities and extracurriculars
• Light backup supervision and childcare support during gaps in parental coverage, including occasional overnights as needed (private en-suite guest room provided)
• Kid-related errands as needed

Household Management & Organization

• Creating and maintaining household organization systems
• Daily resets and preparation of home before cleaners arrive (weekly)
• Light tidying: dishes, surfaces, vacuuming high-traffic areas
• Donation coordination and drop-offs

Meal Planning & Prep

• Meal planning, prep, and execution three days per week (Monday, Tuesday, and Thursday)
• Fresh and batch cooking for a family (no beef or pork for one family member)
• Grocery shopping locally
• Kitchen clean-up and maintenance

Inventory & Errands

• Restocking pantry, refrigerator, and household supplies
• Manage running household supply lists
• Returns, dry cleaning, and gift shopping
• Mail and package pickup (packages are not delivered to the Philadelphia home directly and must be retrieved from a nearby location)
• Breaking down and disposing of boxes

Deep Cleaning & Special Projects

• Occasional deep cleans (refrigerator, oven, baseboards, etc.)
• Refresh garage/mudroom/entry
• Organizational projects as needed

Laundry & Linen Care

• Supporting family laundry, including folding and putting away
• Weekly linen rotation: towels and bed sheets
• Maintaining a tidy and well-stocked laundry area

Pet Care

• Two 20-minute dog walks per day
• Administering daily medication (one dog is on a prescription medication and a specialized diet for a diagnosed condition)
• Managing and restocking specialty pet food and treats (special-order required)
• Scheduling vet and grooming appointments

Vendor & Property Oversight

• Being present for and overseeing vendors, contractors and service providers at both properties
• Manage and maintain outdoor spaces as needed

Estate-Level Oversight

• Visit the Stockton, NJ property approximately every two weeks to clean, maintain, pick up packages and mail, and ensure property readiness
• Supporting active construction and renovation projects, including regular check-ins with architects and general contractors at Stockton-area project sites
• Conducting routine property walk-throughs and ensuring both homes are well-maintained and guest-ready

Administrative & Personal Assistant Support

• Maintaining awareness of the full household calendar
• Coordinating logistics between all family members schedules
• Event and appointment coordination

How to Apply

Please submit a short intro letter, an updated resume, and three professional references with contact information to be considered for this role. Please