Ski & Ride School Administrative Assistant

Job Description

Job Description

 

Create Your Experience of a Lifetime!

 

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

 

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

 

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

 

Employee Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

 

To Learn More, please review the Benefits Eligibility Summary

 

Job Summary:

The Administrative Assistant for the Ski & Ride School will provide administrative support to the Ski and Ride School management team and employees. This is an integral role within the Ski and Ride School and will require a high level of organizational and time management skills. The ideal candidate for this position needs to understand how to take initiative and have the ability to act professionally and maintain confidentiality at all times. Strong oral and written communication skills are also required. It will be necessary to be resourceful and adaptable to a changing environment while providing exceptional customer service to guests and employees alike.

 

Job Specifications:

• Starting Wage: $21.04/hr - $24.75/hr
• Employment Type: Winter Seasonal 2026/2027
• Shift Type: Full Time hours available 
• Minimum Age: At least 18 years of age
• Housing Availability: No

 

Job Responsibilities:  

• Assist with onboarding and tracking pre-season tasks for new and returning employees
• Ensure instructor profiles and preliminary schedules are accurately built and updated
• Approves daily payroll, enters additional pay, follows up on discrepancies, and completes pay adjustments as necessary
• Issues, tracks, and receives purchase orders and invoices and maintains department checkbooks
• Issues and tracks Mountain Money (resort comps) under strict guidelines 
• Maintains electronic filing system (data entry, record maintenance, scanning documents, etc.)
• Maintains a clean and safe office environment
• Assures that Ski & Ride School departments maintain compliance in multiples areas
• Other duties as assigned

 

Job Requirement:

• Resume and cover letter
• High school diploma or equivalent
• Ability to speak, read, and communicate clearly in English
• Excellent communication skills via telephone, email and in person
• Proficiency in all aspects of Microsoft Office and ability to become proficient multiple software systems
• Minimum of 2 years of experience in office administration
• Must be able to work a flexible schedule including weekends, weekdays and holidays
• Excellent organizational skills, ability to multi task, and work in a shared office spac
• Ability to understand and explain policies and procedures
• Superior internal interactions with employees and other departments

Preferred Qualifications:

• College degree preferred
• Ability to communicate in Spanish
• Snow sports background and passion for the industry
• Knowledge of Ski & Snowboard School operations

 

The expected pay range is $21.04/hr - $24.75/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

 

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. 

 

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

 

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

 

Requisition ID 516879
Reference Date: 08/25/2026 
Job Code Function: Administrative