Project Controls Coordinator

Job Description

Job Description

About F6 Data Solutions

F6 Data Solutions is a specialized service provider supporting large-scale data center infrastructure projects across the United States. The company focuses on commissioning, startup, and execution of mission-critical cooling systems including chillers, air handling units (AHUs/DAHUs), computer room air handlers (CRAHs), and associated controls systems.

F6 partners with general contractors, OEMs, and data center operators to ensure systems are installed, tested, and operating as designed. Our teams operate in fast-paced, high-performance environments where execution, accountability, and clear communication are critical to success.

We are building a culture centered on ownership, professionalism, and continuous improvement. Every role at F6 is expected to contribute to delivering high-quality results while maintaining strong relationships with both internal and external stakeholders.

Role Summary

The Project Controls Coordinator is a critical execution role responsible for driving coordination, communication, and accountability across multiple data center commissioning projects.

This is not an administrative role.

The Project Controls Coordinator must be:

• Highly resourceful
• Business-aware
• Confident communicating with senior stakeholders
• Capable of managing multiple Construction Managers across multiple projects

This role serves as a central communication hub and accountability driver, ensuring that project expectations are clearly defined, communicated, tracked, and enforced.

Success in this role requires the ability to:

• Speak confidently in large group settings
• Challenge unclear direction or gaps
• Drive follow-ups without being asked
• Hold stakeholders accountable to commitments

Key Responsibilities

Project Coordination & Execution

• Coordinate commissioning activities across multiple active projects simultaneously
• Manage communication between Construction Managers, vendors, OEMs, and internal teams
• Track project milestones, deliverables, and critical deadlines
• Identify risks, gaps, and delays early—and drive resolution

Stakeholder Communication

• Serve as a primary point of contact across multiple stakeholders
• Lead and actively participate in large project calls via Microsoft Teams, and Zoom
• Communicate clearly, concisely, and confidently in high-visibility settings
• Ensure all stakeholders understand expectations, timelines, and responsibilities

Accountability & Follow-Through

• Maintain and actively manage action item logs and issue trackers
• Drive follow-up on all outstanding items until closure
• Hold internal and external stakeholders accountable to commitments
• Escalate issues early when commitments are not being met

Documentation & Reporting

• Maintain accurate and organized project documentation
• Track commissioning progress, testing status, and issue resolution
• Prepare and distribute clear meeting notes with defined ownership and deadlines
• Support reporting for project status, risks, and performance

Business & Technical Awareness

• Develop working knowledge of commissioning processes and data center cooling systems:
• AHUs / DAHUs
• CRAHs
• Chillers
• Controls systems
• Understand how project delays, decisions, and coordination impact cost, schedule, and execution

Performance Expectations (Non-Negotiable)

This role has clear performance standards. Failure to meet these expectations may result in performance management, up to and including termination.

Core Expectations

• Proactively identifies problems and drives solutions without waiting for direction
• Demonstrates strong ownership of assigned projects and responsibilities
• Communicates with clarity, confidence, and professionalism
• Effectively manages multiple priorities without dropping deliverables
• Maintains high attention to detail in documentation and tracking

Accountability Standards

• All assigned action items are tracked and followed through to completion
• Missed deadlines or lack of follow-up are unacceptable without escalation
• Communication gaps are identified and corrected immediately
• Stakeholders consistently receive clear expectations and updates

Meeting & Communication Standards

• Able to confidently speak and lead discussions in large group meetings
• Comes prepared with updates, risks, and action items
• Drives conversations—not just listens
• Ensures meetings result in clear outcomes and ownership

Required Skill Set

• Strong verbal communication and presence in group settings
• High level of organization and task management
• Ability to manage multiple projects simultaneously
• Strong problem-solving and critical thinking skills
• Self-motivated with minimal supervision required
• Ability to work effectively in a fast-paced, remote environment

What "Good" Looks Like in This Role

A high-performing Project Controls Coordinator:

• Doesn't wait to be told what to do
• Understands the project, not just the task
• Can walk into a chaotic call and bring structure quickly
• Follows up relentlessly until things are done
• Holds their own with Construction Managers and vendors
• Makes the Project Manager's life significantly easier

What Will Not Work in This Role

• Passive communication style
• Waiting for direction instead of taking initiative
• Poor follow-up or dropped tasks
• Inability to speak up in meetings
• Lack of ownership or accountability

Work Environment

• Fully remote role
• Heavy use of virtual meetings via Microsoft Teams
• Fast-paced, multi-project environment
• Requires consistent focus, responsiveness, and professionalism during working hours

Career Path

This role is designed as a progression toward:

• Senior Project Controls Coordinator
• Project Manager

Advancement is based on:

• Ownership and execution
• Communication strength
• Ability to manage complexity and stakeholders

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.