Accounts Payable Clerk

Full Cycle Accounts Payable Clerk

This position will require a very organized person who can handle a fast-paced environment with very tight deadlines. Competencies To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:

• Attention to detail and accuracy
• Strong interpersonal skills
• Excellent communications skills both written and verbal
• Organizational, prioritizing, and problem-solving skills
• Confidentiality and judgment
• Proficient in time management

Essential Functions & Responsibilities

• Process high-volume vendor invoices (500+ monthly) and check requests for payment. This includes reviewing, scanning, coding, entering, and ensuring appropriate supporting documentation.
• Perform 3-way matching (PO / invoice / receipt). Responsible for the processing, tracking, and mailing of checks, as well as managing weekly check runs.
• Produce weekly to bi-weekly planned payment reports for invoice approvals.
• Reconcile vendor statements and monitor accounts and contract billings to ensure payments are current.
• Correspond with vendors, managers, and upper management and respond to inquiries.
• Research and resolve billing discrepancies, missing invoices, outstanding checks, and general inquiries with vendors and operations teams.
• Maintain AP aging reports and support month-end close.
• Setup and transfer service for utility accounts.
• Setup and maintain automatic and recurring payments.
• Maintain unpaid invoice filing.
• Process vendor address change requests for new and existing associations.
• Obtain and track W-9 forms and process annual 1099 forms.
• Setup and maintain vendor contact information in R365, QuickBooks, and Sage Intact, and assist with accounting system cleanup.
• Other duties may be assigned.

Minimum Qualifications

• MUST HAVE a background or prior experience in accounts payable involving the hospitality, food & beverage, or restaurant industry.
• 3+ years Accounts Payable experience in a high-volume invoice processing environment. (This covers the minimum three years accounting and two years AP experience).
• Minimum High School Diploma.
• Intermediate knowledge of Word, Excel (strong Excel skills required), and Outlook.
• Proficient in data entry.
• Knowledge of office equipment such as a copier, fax, and phone.
• Customer service experience.
• Available to work Flexible Hours and overtime when needed.

Preferred Qualifications

• Experience with multi-entity accounting systems.
• Restaurant365 (R365) expertise strongly preferred.
• Experience with Sage Intact and Quick Books.

Compensation / Pay Rate (Up to): $20.00 - $25.00 Per Hour