Administrative Clerk

Job Title: Administrative ClerkJob Description

This temporary Administrative Clerk role provides essential administrative and customer support in a busy office setting. The position focuses on handling incoming customer calls, resolving inquiries, and performing a variety of clerical and data entry tasks, including work in QuickBooks. This is an excellent opportunity to gain consistent full-time hours, build hands-on QuickBooks experience, and expand both administrative and customer service skills.

Responsibilities

• Answer incoming customer calls promptly and provide professional, courteous assistance.

• Listen carefully to customer questions or concerns and work to resolve issues effectively.

• Coordinate with internal team members when additional information or support is required to resolve customer matters.

• Perform general administrative and office support duties, including clerical tasks and front desk coverage as needed.

• Enter, update, and maintain accurate information in QuickBooks.

• Complete data entry tasks with a high level of accuracy and attention to detail.

• Handle paperwork, filing, and documentation to keep records organized and up to date.

• Support day-to-day office operations and help keep tasks organized and on schedule.

• Use Microsoft Office and Outlook to manage emails, documents, and other administrative tasks.

• Provide customer service support in person and over the phone, ensuring a positive experience for all customers.

Essential Skills

• QuickBooks experience required, including entering and maintaining information.

• Previous administrative or office experience in a clerical or support capacity.

• Strong customer service skills with the ability to handle phone and front desk interactions professionally.

• Clear and effective communication skills, both verbal and written.

• Proficiency with Microsoft Office applications and Outlook.

• Organized and dependable approach to managing multiple tasks and priorities.

• Comfortable multitasking in a fast-paced office environment.

• Ability to problem-solve and follow up with customers to ensure issues are resolved.

• Strong data entry skills with attention to accuracy and detail.

• Ability to provide general administrative and clerical support, including filing and documentation.

Additional Skills & Qualifications

• Customer service oriented mindset with a focus on providing a positive experience.

• Experience in front desk or reception duties is helpful.

• Clerical support experience, including filing and maintaining organized records.

• Administrative support background with exposure to a variety of office tasks.

• Interest in gaining additional QuickBooks experience and expanding administrative skills.

• Motivated to build recent experience and strengthen a resume through consistent work.

Work Environment

The role is based in an HVAC-related administrative office environment that combines customer-facing responsibilities with back-office tasks. You will work on-site in a traditional office setting using computers, phones, and standard office equipment. The position offers consistent full-time hours and involves a variety of work across administrative support and customer service. You can expect to use QuickBooks, Microsoft Office, and Outlook regularly while supporting day-to-day office operations and collaborating with internal team members.

Job Type & Location

This is a Contract position based out of Science Hill, KY.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Science Hill, KY.

Application Deadline

This position is anticipated to close on Nov 17, 2026.

Workplace Type

This is a fully onsite position in Science Hill,KY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.