Administrative Assistant II - Academic Affairs

Job Title Administrative Assistant II - Academic Affairs Essential Job Functions Provides comprehensive administrative and operational supportfor the Office of Academic Affairs. Serves as front desk receptionist; manages calendars; schedulesappointments; coordinates meetings; and arranges travel, includingpreparing travel documentation and reimbursement materials. Assists with the planning, coordination, and execution ofacademic and institutional events, including Commencement andFaculty/Staff Institute, and provides logistical support asneeded. Drafts, reviews, and distributes official correspondence,including emails, newsletters, announcements, and memoranda;prioritizes and routes incoming communications based on urgency andrelevance. Maintains accurate physical and electronic records, files, anddocumentation in accordance with university policies and retentionrequirements. Updates and maintains website content and online communicationsfor the Office of Academic Affairs. Handles sensitive information with discretion and maintainsconfidentiality in accordance with institutional and legalstandards. Performs other related duties as assigned. Other related duties, as assigned. Qualifications Education Associate’s degree from an accredited institution in BusinessAdministration, Office Administration, Education, or a relatedfield; Bachelor’s degree preferred. Experience Minimum of three (3) years of progressively responsible clerical,secretarial, or administrative support experience, including atleast two (2) years at a level comparable to an AdministrativeAssistant I. An equivalent combination of education and relevant experience will be considered. Knowledge Skills and Abilities Knowledge of standard office practices, administrativeprocedures, and professional communication protocols in a highereducation or professional environment. Knowledge of records management, document retention, andconfidentiality requirements, including FERPA and institutionalpolicies. Skill in using Microsoft Office (Word, Excel, Outlook,PowerPoint) and general office technology to prepare documents,manage calendars, and maintain records. Skill in organizing work, prioritizing tasks, and managingmultiple responsibilities in a fast-paced office environment. Skill in preparing, editing, and proofreading professionalcorrespondence and communications. Ability to communicate effectively and professionally withfaculty, staff, students, and the public. Ability to maintain confidentiality and handle sensitiveinformation with discretion and sound judgment. Ability to work independently and collaboratively, meetdeadlines, and adapt to changing priorities. #J-18808-Ljbffr Alcorn State University