Lead Office Administrator

Lead Office Administrator / Senior Executive Assistant

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters—where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Vantor is seeking a world-class Lead Office Administrator / Senior Executive Assistant to serve as a true force multiplier for the CEO and executive leadership. This is a high-impact role for a professional who thrives in fast-paced, mission-critical environments and takes pride in enabling leaders to operate at their highest level.

The ideal candidate takes pride in helping others perform at their best and thrives in a collaborative team environment. They excel at managing seamless workflows behind the scenes while delivering visible, meaningful impact. They bring structure to complex situations and create clarity in execution.

If this sounds like you, this role may be a strong fit.

This is not a traditional Executive Assistant position. We're looking for someone who is proactive, resourceful, and deeply aligned with business goals. In this role, you will serve as a true extension of the executives you support, ensuring priorities are clear, time is protected, and operations run smoothly.

Key Responsibilities:

• Optimizing time, eliminating low-value tasks, and protecting high-impact priorities (strategy, hiring, innovation).
• Preparing clear, actionable briefings with context and trade-offs; ensure follow-through on decisions.
• Filtering incoming issues, resolve where possible, and escalate appropriately while tracking to completion.
• Enforcing purpose, agendas, and preparation; capturing outcomes and ensuring accountability for next steps.
• Building and maintaining scalable workflows for planning, prioritization, communications, and travel.
• Reinforcing priorities, managing stakeholder expectations, and handle sensitive interactions with professionalism.
• Using approved AI and productivity tools to streamline workflows while maintaining accuracy and confidentiality.
• Coordinating end-to-end candidate experience, scheduling, and executive briefings.
• Planning detailed, contingency-ready travel with minimal executive involvement.
• Anticipating workload pressures and proactively manage cadence to maintain effectiveness.
• Partnering with EAs and cross-functional teams to standardize processes and improve executive office efficiency.

Minimum Qualifications:

• Must be a U.S. Citizen
• Bachelor's degree preferred or equivalent experience
• 10+ years as an Executive Assistant, including 5+ years supporting C-level executives (CEO/ELT preferred); experience in fast-paced, high-trust environments.
• This position requires working on-site at least three days per week.
• Must work with composure to ensure the Executive Assistant team is cohesive, cooperative, trusting and accountable for all C-level needs.
• Operates independently with strong decision-making within defined guardrails.
• Proven ability to proactively manage time, priorities, and risks before they surface.
• Demonstrated success managing complexity, driving execution, and ensuring follow-through.
• Exceptional written and verbal skills; able to produce clear, executive-ready materials.
• Trusted with highly sensitive information; maintains the highest level of integrity and professionalism.
• Past success operating in ambiguity and rapidly changing environments with composure and effectiveness.
• Advanced proficiency with Microsoft 365, Teams, Concur, Workday, and modern collaboration tools.
• Experience with or strong interest in leveraging AI to improve productivity while maintaining quality control.
• Understands how executive support drives broader organizational outcomes.

Pay Transparency: To support pay transparency, Vantor includes salary ranges in all U.S. job postings. Starting pay for this role will fall within the listed range and will be based on factors such as experience, qualifications, skills, location, and market conditions. Candidates who meet the minimum requirements for the role should not expect to receive compensation at the top of the range. The listed range reflects the expected pay for this position, and final offers will be determined based on each candidate's experience, expertise, and alignment with the role.

The base pay for this position within Colorado is: $33.75 - $45.00 - $49.50 annually.

For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

Benefits: Vantor offers a competitive total rewards package that goes beyond the standard, including a robust 401(k) with company match, mental health resources, and unique perks like student loan repayment assistance, adoption reimbursement and pet insurance to support all aspects of your life.

The application window is three days from the date the job is posted and will remain posted until a qualified candidate has been identified for hire. If the job is reposted regardless of reason, it will remain posted three days from the date the job is reposted and will remain reposted until a qualified candidate has been identified for hire.

The date of posting can be found on Vantor's Career page at the top of each job posting.

To apply, submit your application via Vantor's Career page.

EEO Policy: Vantor is an equal opportunity employer committed to an inclusive workplace. We believe in fostering an environment where all team members feel respected, valued, and encouraged to share their ideas. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law.