Office Administrator (HR & Payroll Support)

The Company

Enscicon is an established Staffing & Recruitment firm supporting clients that are completing engineering and construction projects within some of the world’s most critical Energy and Infrastructure projects.

About the Role

This is a temporary assignment supporting our HR, Payroll, and Office Operations teams during a high-volume period. It’s a great opportunity for someone looking to gain hands-on experience in HR and administrative functions within a fast-paced environment.

This role is expected to last approximately 4-5 months, with the potential for extension based on business needs.

Office Administrator (HR & Payroll Support) Key Responsibilities

Payroll & Timesheet Support

• Assist with timesheet data entry and organization
• Support payroll preparation through accurate documentation and file management

HR Administrative Support

• Process employee requests including direct deposit changes, W-4 updates, and W-2 requests
• Complete employment verifications
• Assist with employee file maintenance and organization
• Support HR file clean-up and auditing projects

Office Support

• Answer and route incoming calls (main line, HR, and Accounting)
• Ensure timely handling of messages and inquiries
• Pick up, sort, scan, and distribute mail
• Scan and organize invoices (including vendors such as Quest, Choice, UHC, GIS, RMR)
• Deposit incoming checks

General Administrative Support

• Assist with ordering company apparel and vendor research as needed
• Maintain organization of office supplies, files, and shared storage areas
• Support general administrative projects across HR, Accounting, and Operations
• Other miscellaneous duties as assigned

Qualifications

• High school diploma or equivalent required
• 0–2 years of office, administrative, or customer service experience
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Professional communication skills
• Comfortable handling confidential information
• Proficiency in Microsoft Office or similar systems