Operations Coordinator

This role provides essential operational and administrative support to the Digital Services Area. The position is responsible for coordinating purchasing and payment workflows, managing contracts and quotes approval workflows, supporting hiring processes, and serving as a central point of communication between internal departments and external vendors. The role ensures that administrative, financial, and contractual processes run smoothly, accurately, and in alignment with organizational policies.

For consideration, candidate must reside in one of the following states: CA, AZ, TX, CO, VA, or VT.

Procurement & Financial Operations

• Manage all purchasing requests for Digital Services, ensuring requests are complete and aligned with approved budgets.
• Coordinate payment processing with the Accounts Payable department, including invoice tracking, issue resolution, and follow-up.
• Serve as the primary point of contact for vendors regarding invoicing questions and payment status.

Contracts & Legal Coordination

• Manage quote collection, review, and routing for approval.
• Coordinate contract processing with the Legal department, including submission, tracking, and execution.
• Maintain visibility into contract status and proactively follow up to avoid delays.

Hiring & Staffing Support

• Coordinate staff hiring processes with Human Resources and the Technology Recruitment partner.
• Support hiring logistics such as requisition intake, documentation, scheduling interviews, and process tracking.
• Serve as an administrative liaison to ensure smooth collaboration between hiring managers and HR partners.

Coordination & Administrative Support

• Communicate regularly with Digital Services departments to clarify needs and resolve issues related to purchasing, contracts, or vendors.
• Coordinate with vendors and contractors to address administrative questions and ensure compliance with internal processes.
• Assist with day-to-day administrative needs such as managing calendars, coordinating internal and external meetings including agendas, materials, and follow ups, travel and expense management and other related activities.

Responsible to follow SRF's policies and established processes.

Other position-related tasks, as assigned.

• Strong organizational and process management skills, with high attention to detail.
• Bookkeeping experience preferred.
• Experience coordinating with Finance/Accounting, Legal, and HR teams.
• Clear and professional written and verbal communication skills.
• Ability to manage multiple workflows simultaneously and follow through to completion.
• Comfort working with vendors, contractors, and internal stakeholders.
• Proficiency with common office tools (e.g., spreadsheets, document management systems, calendars).
• Strong proficiency in MS Excel.
• The ideal candidate is proactive and organized with the ability to manage multiple priorities in a dynamic environment.
• The ability to honor and maintain a strict level of confidentiality.