Bookkeeper / Administrative Assistant

Job Description
First Direct is a fast-growing marketing firm in Bellevue, Nebraska.

We Transform Businesses with the Right Information, Insights, and Solutions to Empower Their Growth and Success. Our Vision is to Remarkable Impact The Growth And Success Of Over 100,000 Businesses.

We invest in our employee's personal growth. Daily sales and development training through Cardone University Online Training helps employees reach their Personal, Professional and Financial Goals!

We want people on our team who want to work in a professional environment where they can excel at their job and pursue their personal passions and goals!

We operate with six core values, both internally and with our clients. They are Discipline, Inspirational, Accountability, Transparency, Alignment, and Results.

We are seeking a dynamic and detail-oriented Bookkeeper / Administrative Assistant to join our team! This vital role combines the precision of financial record-keeping with the flexibility of administrative support, ensuring our organization runs smoothly and efficiently. You will be responsible for managing financial transactions, maintaining accurate records, and providing essential administrative assistance. Your energetic approach and keen eye for detail will help us uphold our commitment to transparency, accuracy, and operational excellence. This paid position offers an exciting opportunity to develop your skills in a collaborative environment that values initiative and professionalism.

Requirements

RESPONSIBILITIES

• Adhere to and help develop a documented system of accounting policies and procedures
• Monitor the accounting operations, transaction-processing operations, and policies and procedures.
• Develop professionally by remaining aware of new state and federal regulations, participating in educational opportunities, and reading professional publications

• Support administrative functions such as managing correspondence, scheduling appointments, and maintaining organized filing systems
• Generate financial reports, including budgeting summaries and financial statement writing, to inform decision-making

TRANSACTIONS

• Ensure that all accounts payable are paid timely and all reasonable discounts are taken on invoices
• Ensure that accounts receivable are collected promptly
• Update, verify, and maintain financial records
• Process payroll on time
• Ensure that monthly bank and credit card reconciliations are completed
• Ensure that required debt payments (company credit cards, loans, or lines of credit) are paid on a timely basis
• Prepare bank deposits
• Develop and maintain an orderly accounting filing system (paper or digital)
• Maintain a system of controls over accounting transactions
• Work closely with owners, project managers, and office team members

REPORTING

• Issue timely and complete financial statements
• Manage the production of the annual budget and forecasts
• Calculate variances from the budget and report significant issues to ownership
• Calculate and issue financial and operating metrics
• Provide financial analysis as needed, in particular for capital investments, pricing decisions, and contract negotiations
• Coordinate the preparation and compilation of year-end reporting, financial statements, and reconciliations for a certified public accountant (CPA) firm, for tax-return preparation
• Reconcile all balance-sheet accounts monthly
• Manage the company's audit (if applicable) and tax preparation by coordinating with external professionals as necessary

COMPETENCIES

• Solid GAAP and financial-reporting, technical skills preferred
• Proficiency with QuickBooks or other accounting software, MS Office Suite, Adobe, Windows, DocuSign, Google Suite
• Working knowledge of taxation and corporate structures
• Proactive approach to problem-solving, and process improvement
• Ability to thrive in an environment of change and growth
• Process development
• Forecasting and Solid analysis skills
• Strong written and verbal communication skills
• Auditing, accounting, and corporate financing

Benefits

• Paid Time Off
• Dental Insurance
• Vision Insurance