Administrative Coordinator

Description Administrative Coordinator

LAZ Airport Services | Administrative Support | Full-Time | Non-Exempt

Organize the Details. Support the Team. Keep the Operation Moving.

At LAZ Airport Services, successful airport operations depend on strong organization, clear communication, accurate information, and consistent follow-through. The Administrative Coordinator provides comprehensive administrative support to the General Manager and helps ensure that important details, deadlines, meetings, documents, and requests are managed effectively.

This position serves as a trusted administrative resource for the General Manager and airport leadership team. From coordinating calendars and preparing reports to maintaining records and supporting employee activities, the Administrative Coordinator helps leaders stay organized, informed, and prepared.

The work is varied, and priorities may shift throughout the day. One moment may involve preparing materials for an upcoming meeting, while the next may require gathering information, updating a tracker, coordinating with another LAZ department, or assisting with an unexpected operational need.

The right person is organized, responsive, resourceful, and comfortable taking ownership of administrative assignments. This role is ideal for someone who enjoys supporting others, solving problems, and helping a busy airport operation run more efficiently.

Why Join LAZ?

• Serve as a trusted administrative partner to the General Manager and airport leadership team.
• Work in a dynamic airport environment where your support directly contributes to operational success.
• Gain exposure to multiple areas of airport operations and business administration.
• Build relationships with leaders, employees, clients, and LAZ support departments.
• Develop new administrative, technical, and operational skills.
• Access career growth and advancement opportunities.
• Participate in employee recognition and development programs.
• Access PayActiv, the Employee Assistance Program, and health coaching and wellness resources.

Full-Time Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Life Insurance Options

About LAZ Airport Services

LAZ Airport Services supports parking, transportation, and related operations that help travelers move safely and efficiently through the airport environment. Our teams work behind the scenes and on the front lines to support employees, customers, clients, and the overall travel experience.

The Administrative Coordinator contributes to that mission by ensuring the General Manager and airport leadership team have the organization, information, communication, and administrative support needed to lead the operation effectively.

Parking is our industry, but people are our passion.

Schedule & Work Environment

The Administrative Coordinator primarily works in an office environment located within or near an active airport operation. The position regularly interacts with operational leaders, employees, clients, visitors, and internal LAZ support departments.

The role requires regular computer and telephone use, frequent communication, and the ability to manage multiple requests and interruptions. The Administrative Coordinator may occasionally move throughout airport offices and operational areas to support meetings, activities, or business needs.

Airport operations can change quickly. The position requires flexibility and responsiveness during peak periods, special events, operational changes, or other situations requiring additional administrative support.

The Spirit of the Position

The Administrative Coordinator is the General Manager's administrative right hand. The GM is responsible for a busy airport operation with employees, clients, meetings, deadlines, documentation, and operational priorities all competing for attention. Your role is to bring organization, consistency, and follow-through to those moving pieces.

You help the General Manager stay prepared and focused by managing administrative details before they become distractions. You maintain schedules, prepare documents, organize information, track follow-up items, and help make sure important responsibilities do not fall through the cracks.

This position requires initiative. You will not always receive detailed instructions for every assignment. You should be comfortable asking thoughtful questions, gathering information, identifying the appropriate resources, and determining the next reasonable step.

You also handle information that may be sensitive or confidential. The General Manager and leadership team must be able to rely on your professionalism, judgment, discretion, and commitment to accuracy.

Most importantly, you understand that excellent administrative support is about helping people succeed. Your organization and follow-through allow leaders to focus on employees, customers, clients, safety, and the overall success of the airport operation.

What You'll Do
General Manager Support

• Provide comprehensive day-to-day administrative support to the General Manager.
• Coordinate the General Manager's calendar, appointments, meetings, and scheduling priorities.
• Help organize administrative requests, deadlines, commitments, and follow-up items.
• Prepare agendas, meeting materials, presentations, correspondence, and other documents.
• Take meeting notes and maintain follow-up lists when requested.
• Assist the General Manager with special projects and changing administrative priorities.
• Anticipate routine administrative needs and identify items requiring attention or follow-up.
• Protect the General Manager's time by helping organize requests and directing routine matters appropriately.

Communication & Coordination

• Serve as an administrative point of coordination between the General Manager, airport leadership, employees, clients, visitors, and LAZ support departments.
• Draft, format, proofread, and distribute professional correspondence and employee communications.
• Coordinate meetings, conference calls, leadership visits, presentations, and other business activities.
• Gather information from appropriate stakeholders and organize it for leadership review.
• Track requests and follow up with responsible individuals to support timely completion.
• Respond to routine administrative questions and direct more complex matters to the appropriate leader or department.
• Maintain professional and responsive communication across all levels of the operation.

Documentation & Records

• Maintain organized electronic and physical records in accordance with established practices.
• Prepare, update, organize, and distribute operational and administrative documentation.
• Maintain calendars, contact lists, spreadsheets, trackers, meeting records, and other administrative tools.
• Review documents and information for accuracy, completeness, and professional presentation.
• Help ensure current documents and records are easily accessible to authorized users.
• Handle confidential and sensitive information with discretion.
• Identify opportunities to improve document organization and administrative workflow.

Reporting & Business Support

• Gather, organize, and compile information for operational and administrative reports.
• Create and maintain spreadsheets, presentations, summaries, and recurring reports.
• Complete routine data entry and verify submitted information for accuracy.
• Monitor deadlines and follow up when required information or documentation is outstanding.
• Assist with preparing materials for leadership meetings, client discussions, and operational reviews.
• Support administrative processes involving invoices, purchasing documentation, office supplies, or related business records as assigned.
• Coordinate with regional and corporate support departments when information or administrative assistance is required.

Employee & Operational Support

• Provide administrative support to the airport leadership team at the direction of the General Manager.
• Assist with employee onboarding coordination, communications, training logistics, and recognition activities.
• Help organize employee meetings, leadership meetings, events, and other workplace activities.
• Maintain administrative materials, office supplies, shared resources, and general office organization.
• Support the distribution and collection of forms, notices, acknowledgments, and other employee documents.
• Help direct employees to the appropriate leader or department for assistance.
• Provide administrative support during operational changes, peak periods, or special projects.
• Perform other administrative duties reasonably related to supporting the General Manager and airport operation.

Who You Are
Highly Organized

You are comfortable managing calendars, documents, deadlines, meetings, requests, and competing priorities. You create order and can quickly locate the information others need.

Proactive

You pay attention to what is coming next. When you identify an administrative need, missing document, approaching deadline, or unresolved request, you take appropriate action.

Resourceful

You do not need every assignment to come with step-by-step instructions. You know how to gather information, identify resources, ask effective questions, and work toward a practical solution.

Detail-Oriented

Names, dates, documents, reports, and deadlines matter. You review your work carefully and take pride in providing complete and accurate information.

Adaptable

You understand that priorities can change quickly in an airport environment. You can shift your attention without losing track of your other responsibilities.

A Strong Communicator

You communicate clearly, professionally, and respectfully with employees, leaders, clients, visitors, and business partners.

Dependable & Discreet

You follow through on commitments and use appropriate judgment when handling confidential, sensitive, or business-critical information.

Service-Minded

You enjoy helping others succeed. You understand that responsive and thoughtful administrative support strengthens the entire operation.

Qualifications
Required

• High school diploma or GED.
• At least two years of administrative support, office coordination, customer service, executive support, or related professional experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating meetings, maintaining calendars, preparing documents, organizing records, or tracking assignments.
• Strong written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Ability to work independently, exercise sound judgment, and escalate concerns appropriately.
• Ability to handle confidential and sensitive information professionally.
• Strong attention to detail and commitment to administrative accuracy.
• Ability to work on-site and maintain reliable attendance.
• Ability to satisfy applicable airport security, identification, and badging requirements.

Preferred

• Associate degree in business administration, office administration, communications, hospitality management, or a related field.
• Three or more years of progressively responsible administrative or executive support experience.
• Experience directly supporting a General Manager, senior operational leader, or executive.
• Previous experience in airport services, transportation, parking, hospitality, or another fast-paced operational environment.
• Intermediate Microsoft Excel skills, including formatting, filtering, basic formulas, and data organization.
• Experience using Microsoft SharePoint, OneDrive, or a comparable document-management platform.
• Experience preparing reports, presentations, meeting materials, and professional correspondence.
• Experience supporting employee onboarding, training logistics, communications, purchasing, or office administration.

An equivalent combination of education, administrative experience, and demonstrated professional skills may be considered.

Skills & Competencies

• Administrative coordination
• Calendar and meeting management
• Professional written communication
• Verbal communication and active listening
• Microsoft 365 proficiency
• Document preparation and formatting
• Spreadsheet and data organization
• Records management
• Organization and time management
• Attention to detail
• Professional discretion
• Problem-solving
• Sound judgment
• Follow-through and accountability
• Cross-functional collaboration
• Adaptability
• Employee and customer service

Success in This Role Looks Like

• The General Manager is consistently organized, prepared, and supported.
• Meetings, calendars, documents, and administrative priorities are coordinated effectively.
• Leadership requests receive timely attention and appropriate follow-up.
• Reports, presentations, correspondence, and trackers are accurate and professionally prepared.
• Records and administrative information remain organized, current, and accessible.
• Required information is gathered and distributed in a timely manner.
• Employees, leaders, clients, and internal partners receive responsive and professional assistance.
• Confidential and sensitive information is handled appropriately.
• Administrative gaps are identified and addressed before they disrupt the operation.
• The Administrative Coordinator becomes a trusted and dependable resource for the General Manager and airport leadership team.

Physical Requirements

This position requires the ability to:

• Sit and work at a computer for extended periods.
• Regularly use standard office equipment, including computers, telephones, printers, and scanners.
• Communicate effectively in person, by telephone, through virtual meetings, and in writing.
• Move throughout office and airport administrative areas as needed.
• Handle files, meeting materials, office supplies, and other administrative resources.
• Work effectively in an environment with frequent interruptions and changing priorities.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Own the Details. Support the Leader. Strengthen the Operation.

If you are organized, adaptable, responsive, and take pride in being the person others can depend on, the Administrative Coordinator position with LAZ Airport Services offers an opportunity to make a meaningful impact every day.

Bring your organization, initiative, and commitment to service to a team where your work will help employees and leaders succeed.

Parking is our industry. People are our passion.

Equal Employment Opportunity

LAZ Parking is an equal opportunity employer. LAZ Parking does not discriminate against employees or applicants for employment because of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law.

FLSA Status: Non-Exempt

Anticipated Application Deadline : This posting will remain open until filled. LAZ anticipates closing applications on 12/31/26 , consistent with the Colorado Equal Pay for Equal Work Act (C.R.S. * 8-5-201) and 7 CCR 1103-18, Rule 11.1.3.