Accounts Payable Specialist

Accounts Payable Specialist

The A/P Specialist is responsible for supporting the Accounts Payable functions across assigned stores. This role ensures timely, accurate processing of vendor invoices and payments, reconciliation of financial accounts, and maintenance of accounting records in accordance with company standards and procedures. The position works closely with store managers, vendors, and the Finance team to ensure accuracy and consistency in all financial transactions.

Key Responsibilities

• Process all payables for assigned stores, ensuring accuracy and timeliness.
• Match invoices to purchase orders and enter Accounts Payable transactions into Epicor and Bill.com for payment processing.
• Review and process Ace Hardware statements for payment through the Epicor AP system.
• Manage and reconcile store bank accounts, including daily deposits and bankcard reimbursements.
• Verify daily sales deposits and ensure timely posting of all transactions.
• Perform monthly reconciliations for banks, bankcards, sales tax payable, and undeposited funds; prepare other account reconciliations as needed.
• Maintain the A/P email inbox and respond to vendor inquiries, including 1099 vendor requests.
• Support periodic audits and provide documentation as requested.
• Assist with other accounting duties and projects as assigned.

Minimum Requirements

• High school diploma required; some college coursework preferred.
• Foundational knowledge of accounting or bookkeeping principles, with a willingness to learn new systems.
• Strong computer literacy, including proficiency in Microsoft Excel and general ledger systems (experience with Epicor (Eagle) is a plus).
• Excellent organizational skills with strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Demonstrated ability to prioritize, multitask, and adapt in a fast-paced environment.
• Willingness to learn and support evolving business needs.
• Minimum of 3 years of experience in Accounts Payable or a similar accounting role.

Note: Job responsibilities and requirements may be adjusted based on the evolving needs of the business.