Sales & Marketing Administrative Assistant

Sales & Marketing Administrative AssistantThe role of the Sales & Marketing Administrative Assistant is to provide administrative support to the Executive Assistant to President & CEO, while additionally supporting the Sales & Marketing Department in the execution of a diverse range of initiatives. This will include miscellaneous tasks that occur on a daily basis.Job DescriptionPrimary Responsibility: Administrative support to the Executive Assistant to President & CEO Provide back-up for Executive Assistant to President & CEO for various and diverse tasks.Promptly and effectively follow-up on potential media and speaking engagement opportunities for the President & CEO. Evaluate and recommend the ones that align with corporate initiatives.Coordination, vetting, planning, preparation, and communication (internal/external) of selected speaking engagementsActively support and contribute to key organizational committees, with a focus on the Bigelow Tea Community Challenge, as well as all other donations activitiesCoordination of trade shows, sales/marketing meetings, sustainability events, sampling events, tea education, and competitive tea tastingsLead and contribute to the coordination of all aspects of trade shows, conferences, meetings and events. This includes assisting in the financial management including budget creation and monitoring expensesCoordinate sampling and tea education events (internal or external)Coordinate competitive product tastings and capture findingsAssist in the coordination of sample packing for tea education events as directed by R&D managersAssist in the coordination of Sustainability events as directed by Corporate Responsibility managerExperiential Marketing Support Campus Rep. program lead Manage & coordinate all aspects of the campus rep program this includes managing budget, aligning school locations with the strategic marketing & sales markets, recruiting & screening perspective reps, coordinating annual Fairfield educational days, supplying reps with promotional collateral, working with reps on their school events, recapping the year-end results for the management team and summarizing/optimizing effectiveness of the program.Other experiential support as needed.Lead and support identified promotional materials/collateral. Responsible for managing and sourcing select promotional materials Includes managing budgets, inventory, as well as providing recommendations for new ideas, etc.Additional Administrative support may include: Manage and maintain the appearance of key conf. rooms, third floor kitchenette, and product display areas within Fairfield facilityManagement of office supplies for the Fairfield locationSweepstakes fulfillment as neededCoupon execution as neededDisplay shipper process administrationMember of the Ergonomics committee, Fairfield Green Team, and Bigelow Tea Community Challenge CommitteeOther Sales & Marketing administrative tasks that may ariseSkills RequiredFlexibility and fluidity in handling the miscellaneous tasks and requests that arise on a daily basisExcellent verbal and written communication skills is essentialExcellent interpersonal skills and the ability to work well with all levels of management, staff, and external stakeholdersEvent planning and coordinationDemonstrates creativity in marketing communications to engage internal or external audiencesAbility to be adaptable to various competing demands and demonstrate the highest level of service and responseAbility to quickly understand and adapt to corporate initiatives and cultureAbility to handle confidential information with discretionTechnically-savvy, working knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook)Maintains professionalism when navigating challenges and changing prioritiesEducation and/or ExperienceCollege graduate with a degree in Business Administration, Marketing and/or Communication preferredExperience as an Event Planner, Marketing Coordinator, Executive Support a plus7+ years relevant experienceTravel Requirements5%EducationPreferred Bachelors or better in Communication or related field.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.