Operations Administrator

Description IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS. Responsibilities & Expectations The Operations Administrator is responsible for performing a wide range of accounting and administrative duties to support the financial and operational functions of the Service Center. Key responsibilities include general accounting, inventory management, customer invoicing, payroll processing, accounts payable, accounts receivable, and participation in special projects. This role ensures accurate financial reporting, efficient operations, and compliance with company policies while contributing to the achievement of the Service Center's financial objectives. Financial Management & Reporting General accounting, payroll processing, accounts payable, accounts receivable, and participation in special projects. Assist the Accounting Manager and Regional Finance Manager with financial matters, including the annual operating plans, budgets, and revisions. Participate actively in the monthly close process, ensuring efficient and timely financial reporting by adhering to the company's accounting framework and policies. Participate in cycle counts and annual physical inventory counts, including observation and valuation. Prepare routine and ad hoc financial reports as requested by management and track Key Performance Indicators (KPIs). Operational & Administrative Support Assist in developing and improving operational processes to increase efficiency and identify areas for improvement, suggesting solutions to enhance workflow. Maintain and update financial records, reports, and documentation to ensure accuracy and compliance. Maintain databases and ensure proper documentation of company records. Coordinate office activities and manage general administrative tasks such as scheduling meetings and handling correspondence. Ensure company policies and procedures are followed to maintain operational efficiency, driving compliance with generally accepted accounting principles (GAAP). Work cross-functionally with various departments to support operational and financial objectives. Serve as a primary point of contact for internal teams and external partners, and communicate updates, policy changes, or procedural improvements to relevant stakeholders. Specific Financial & Inventory Duties Manage the customer invoicing process. Submit new customer and vendor forms for approval and setup, and maintain customer ship-to locations, including seller updates and tax rate configurations. Close jobs in the ERP system and perform related closing activities (e.g., journal/register updates). Review and close warranty jobs as needed. Support Accounts Receivable to secure payments. Monitor internal jobs for material costs, make necessary corrections and assist with inventory and material management. Submit Capital Expenditure (CapEx) requests and close-out forms as required. Continuous Improvement Drive ongoing improvement by ensuring adequate internal controls and accurate reporting. Actively participate in Continuous Improvement Process Solution (CIPS) initiatives. Qualifications and Competencies Bachelor's degree in accounting, finance, business administration, or a related field preferred. Minimum of 5+ years of experience in accounting, financial operations, or a similar role, preferably within a service center or manufacturing environment. Proficiency in ERP systems (e.g., ACS, Traverse, or similar) and advanced knowledge of Microsoft Office Suite, particularly Excel. Experience within inventory accounting, payroll processing, accounts payable/receivable, and financial reporting. Familiarity with generally accepted accounting principles (GAAP) and internal controls. Proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment. Strong analytical and problem-solving skills, with a focus on continuous improvement. Experience supporting cross-functional teams and collaborating with stakeholders at all levels. Preferred: Certification such as CPA, CMA, or equivalent is a plus. You’ll thrive at IPS if you... Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace. Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments. Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations. Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment. Communicate effectively and with purpose. You keep everyone informed with clear, concise communication. Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally. Who We Are At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations. When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit. Benefits Paid Time Off (PTO) 401k Employer Match Bonus Incentives Tuition Reimbursement Program Medical, Dental and Vision plans Employee Assistance Program (EAP) And more! Equal Employment Opportunity Statement IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. Background and Drug Screening Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively. #J-18808-Ljbffr