Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to support invoicing operations for a team based in Lebanon, New Hampshire. This Long-term Contract opportunity is ideal for someone who can manage recurring customer billing, verify project-related charges, and coordinate closely with internal teams and clients to keep invoicing accurate and timely. The role requires strong follow-through, sound judgment when reviewing billing details, and confidence working with Sage Intacct in a fast-paced environment.

Responsibilities:

• Generate and process invoices tied to project activity using Sage Intacct and ensure each billing cycle is completed on schedule.

• Prepare monthly customer invoices, confirm supporting details, and distribute finalized billing documents in a timely manner.

• Provide draft invoices to customers for review, track feedback, and incorporate approved updates before issuing final billings.

• Examine billing data for accuracy, completeness, and alignment with project records before submission.

• Respond to questions from customers and internal project teams regarding invoice status, billing details, and approval needs.

• Maintain well-organized billing files, supporting documentation, and audit-ready records for ongoing reference.

• Coordinate with project stakeholders to resolve discrepancies, clarify charges, and prevent delays in the billing process.

• At least 2 years of experience in billing, invoicing, or a closely related accounting support role.
• Hands-on experience with billing functions, including invoice preparation, review, and distribution.
• Working knowledge of Sage Intacct or comparable accounting software used for billing operations.
• Strong attention to detail with the ability to identify missing information and correct billing inconsistencies.
• Effective written and verbal communication skills for interacting with customers and internal teams.
• Ability to organize documentation, manage recurring deadlines, and handle multiple billing tasks efficiently.
• Proficiency with standard office tools and general administrative systems used in finance or billing environments.