Litigation Legal Assistant

Litigation Legal Assistant (Litigation Secretary)

Two roles available

Location: Hybrid in Los Angeles (Downtown LA or Century City)

Role: Temporary to Hire

Responsibilities

• Prepare, proofread, revise, and format litigation documents, correspondence, pleadings, discovery, motions, subpoenas, tables of contents, tables of authorities, and trial-related materials

• File documents with California state and federal courts, including electronic filing through court-specific e-filing systems

• Maintain attorney calendars, including court dates, filing deadlines, discovery deadlines, hearings, depositions, meetings, and trial deadlines

• Calculate and calendar deadlines in accordance with California state and federal court rules and firm procedures

• Coordinate depositions, hearings, mediations, arbitrations, client meetings, and court appearances

• Organize and maintain electronic and physical case files

• Assist with discovery, including document production, subpoenas, deposition notices, and discovery shells

• Prepare trial binders, exhibits, indexes, witness materials, and hearing, mediation, arbitration, and trial materials

• Communicate professionally with clients, courts, opposing counsel, vendors, and internal team members

• Process incoming and outgoing mail, service of documents, and case-related correspondence

• Manage attorney expense reports, time entry, and administrative tasks as needed

Qualifications

• 4+ years of experience as a litigation legal assistant required

• Experience with California state AND federal court e-filing required

• Strong knowledge of litigation calendaring, court deadlines, and filing procedures

• Experience preparing tables of contents and tables of authorities required

• Proficiency in Microsoft Word, Outlook, Adobe Acrobat, and document management systems

• Excellent proofreading, formatting, organizational, and communication skills

• Ability to manage multiple priorities, deadlines, and attorney preferences